Creating Documents / Using The Clipboard

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CREATING DOCUMENTS /
USING THE CLIPBOARD

Microsoft Word

4.2

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SECTION SKILL OVERVIEW

Create a new blank document

Open a downloaded document and enable

editing

Move the insertion point

Enter text into a document

Select words, lines, and paragraphs

Delete text

Copy and cut text to the Clipboard

Paste formatted and unformatted text from the

Clipboard

Clear the Clipboard

Undo or redo an action

Close a document

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KEY TERMS

Clipboard

Copy

Cursor

Cut

Paste

Undo

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KEY DEFINITIONS

Clipboard: A location where cut or copied material is temporarily stored. This material
can be transferred to other documents or files by using the paste command.

Copy: A command that duplicates selected data (e.g., text, graphics, folders,
documents) and stores it in the clipboard. This data can then be placed in another
location or document.

Cursor: An indicator that identifies where the next character that is typed will be
displayed (insertion point) and the current screen location of the mouse pointer.

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KEY DEFINITIONS (CONTINUED)

Cut: A command that removes selected data (e.g., text, graphics, folders, documents)
and stores it in the clipboard. This data can then be placed in another location or
document.

Paste: A command that moves copied material from the clipboard to a user-determined
location in a document. Copied content can be pasted with or without text formatting.

Undo: A command that removes the last update or change made to a document,
spreadsheet, presentation, or database.

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KEYBOARD SHORTCUTS

Keyboard Shortcut

Description

Ctrl + C

Copy selected text to the Clipboard

Ctrl + X

Cut selected text and place on the Clipboard

Ctrl + V

Paste content from the Clipboard into the document

Ctrl + A

Select all text and objects in the document

Ctrl + N

Create a new blank document

Ctrl + Z

Undo the most recent command

Ctrl + O

Open the Backstage View to select a document to open

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IN-CLASS PRACTICE

Do Challenge Lab 4.2.8 and aim for the best possible time.

The lab can be attempted multiple times, with the task set changing each time.

Let me know if you need help on a task.

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CLASS DISCUSSION

What are some situations when you might want to paste text from the Clipboard using
the Keep Text Only option?

Does the Ctrl + V keyboard shortcut keep or remove formatting of inserted text?

How can using Undo help you to learn how to use unfamiliar Word features?

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SUMMARY

Enabling downloaded files for editing

Clipboard paste options

Text selection methods

Reversing Word commands with Undo

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CRITICAL THINKING ACTIVITIES

Open a document in Microsoft Word and experiment with the Clipboard Pane:

From the Home tab, in the Clipboard group, click the small button in the lower right corner

Copy or cut items from the document

Select particular items from the Clipboard and paste them at the current insertion point

Practice using different text selection methods, in addition to clicking and dragging over text:

Double-click a word or triple-click a paragraph

Click or double-click in the left margin

Press the Shift key and then click to select a portion of text

Select a word, press the Ctrl key, and then select another word

Press Ctrl + A to select the entire document

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Complete the labs in this section:

Challenge Lab 4.2.8 – Create
Documents

Applied Lab 4.2.10 – Prepare a Business
Memo

Applied Lab 4.2.11 – Reorganize Class
Notes

Prepare for the next class:

Video 4.3.1 – Font Changes

Video 4.3.2 – Font Choices

Skills Lab 4.3.4 – Modify Fonts

HOMEWORK ASSIGNMENTS