2.3.4 Job Analysis and Design

Job Analysis & Design

Unit 2 AOS 3 Business Management - Term 3 Week 9 Pre-learning

By Adele Wyers

Once a business has identified its needs, it should have a good idea of what jobs exist/will exist.

Job analysis is the process of systematically determining all the requirements of that job: roles and responsibilities + skills and experience needed.

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​Job Analysis

The first image shows the methods that are commonly used to conduct job analysis.

The second image shows the process of conducting one.

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​Job Analysis

Multiple Choice

The systematic process of looking at the tasks, duties and responsibilities involved in a job is known as...

• Job design

• Job enlargement

• Job analysis

• Job enrichment

Multiple Choice

Observing workers carrying out their duties is part of :

• selection

• job design

• job analysis

• recruitment

Reorder

Reorder the following flowchart of steps involved in conducting a job analysis.

• Collect and record information

• Check the job information for accuracy

• Write a job description

• Determine the skills, abilities, and knowledge required to perform the job

• Update the information periodically

1

2

3

4

5

• 1
• 2
• 3
• 4
• 5

Part of the job analysis process is to conduct job design.

This requires HR to check that the job role meets its objectives for the employer and the employee.

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​Job Design

A well designed job needs to meet employer objectives so that the work is done effectively and efficiently.

To meet employee objectives, it also needs to be achievable but challenging, include a variety of tasks, and provide opportunities for growth or promotion.

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​Job Design

Multiple Choice

This outlines the number, kind and variety of tasks that individual employees perform in their job.

• job analysis

• job design

Multiple Choice

It is important to consider job satisfaction and motivation when designing a job

• True

• False

Good job design considers the following:

Job enlargement: increasing size or difficulty of a position (at the same level)

Job enrichment: making a job more challenging/ increasing personal growth

Job rotation: workers are moved between different jobs to increase flexibility and reduce boredom/laziness

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​Job Design Terms

Multiple Choice

This includes expanding the scope of job.

• Job Specification

• Job Rotation

• Job Enlargement

• Job Enrichment

Multiple Choice

______________ is a practice of moving employees between jobs in an organization.

• Job rotation

• Job enlargement

• Job simplification

• Job enrichment

Multiple Choice

Absence of variety in the job assigned may lead to boredom.

• True

• False

Job analysis and design should result in every job having a written description (title, duties, role, position in organisation).

This will be accompanied by the job specifications (detailed list of required qualifications, education, experience, personal characteristics).

Both of these are used to advertise the job so that the right people apply.

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​Job Descriptions and Specifications

Multiple Choice

A written statement describing the employee's duties, tasks and responsibilities associated with the job is the job specification.

• True

• False

Multiple Choice

A __________ is a written statement of tasks performed, how they are done and why they are done.

• Job Specification

• Job description

Drag and Drop

Job​

Placeholder

is a detailed listing of personal skills, qualifications, and characteristics required to perform a job.

Drag these tiles and drop them in the correct blank above

analysis

specification

description

design

rotation

enrichment

Open Ended

This is now the end of 2.3.4 (Chapter 15.1). To avoid the forgetting curve, you need to do a brain dump of everything you have learnt so far about job analysis, job design, job description, and job specification.