CBF2114 K3

Open Ended

Why is it important for office staff to understand the procedures for handling procurement and purchasing documents?

Multiple Choice

Which of the following is a document sent by the buyer to the supplier to obtain information about items to be purchased?

• Katalog

• Nota serahan

• Surat tanya

• Senarai harga

Multiple Select

Which of the following are reasons for issuing a debit note?

• Kesalahan pengiraan

• Penerimaan barang yang tidak dicatat dalam invois

• Pulangan barang dan bekas

• Faedah atas hutang yang belum dijelaskan

Multiple Choice

Which document is used as proof of payment in cash transactions?

• Nota debit

• Bil tunai

• Resit

• Penyata akaun

Open Ended

Explain the importance of accountability and transparency in the procurement process as described in the text.

Open Ended

Describe the steps a buyer should take before making a purchase transaction according to the procurement process outlined.

Multiple Choice

What is the main purpose of a 'Surat Jawapan' in the procurement process?

• To request information about goods

• To provide further explanation and price quotations

• To list all available goods

• To confirm payment has been received

Fill in the Blank

A ___ is a document that lists all goods and their prices sold by a supplier.

Multiple Choice

Which of the following is NOT typically included in a purchase order?

• Signature of the person making the order

• Discount rate and trade discount

• Name and address of the buyer and seller

• List of returned goods

Fill in the Blank

___ is a document prepared by the seller and sent with goods ordered by the buyer, stating the type and quantity of goods delivered without mentioning the price.

Multiple Select

Which of the following are types of delivery terms described in the lesson?

• Serahan sedia

• Serahan segera

• Serahan hadapan/tertunda

• Serahan kredit

Multiple Choice

What is the main difference between 'Diskaun tunai' and 'Diskaun niaga'?

• Diskaun tunai is given for early payment, while Diskaun niaga is based on quantity purchased.

• Diskaun tunai is given for large orders, while Diskaun niaga is for regular customers.

• Diskaun tunai is only for cash payments, while Diskaun niaga is for credit purchases.

• Diskaun tunai is a penalty, while Diskaun niaga is a reward.

Multiple Choice

Which of the following is a correct reason for issuing a debit note?

• The buyer returned goods due to damage.

• The buyer was charged less than the correct amount in the invoice.

• The buyer received a discount for early payment.

• The buyer paid in cash at the time of order.

Open Ended

Explain the situations in which a credit note and a debit note would be issued, and what key information each document must contain.

Open Ended

Explain the main differences between a credit note and a debit note, and provide an example situation for each.

Multiple Choice

Which of the following is a reason for issuing a credit note to a buyer?

• The buyer returns empty containers.

• The buyer is charged less than the correct amount.

• A benefit or other charge is imposed on the buyer.

• The buyer is charged less than the correct amount.

Fill in the Blank

A credit note is issued when the buyer returns ___ goods to the supplier.

Multiple Select

Which of the following information can be found in both a credit note and a debit note?

• Name and address of the supplier

• Date of issue

• Details of goods or services involved

• Discount given

Multiple Choice

What is the main function of a statement of account?

• To summarize all business transactions between supplier and buyer for a month.

• To record only payments received from the buyer.

• To serve as a receipt for goods delivered.

• To calculate the total sales for the year.

Open Ended

Describe the steps involved in the office goods purchasing flowchart and explain why each step is important.

Fill in the Blank

Every purchase must be based on a ___ that has been set to avoid overspending.

Multiple Choice

Which of the following is the main reason for determining business needs before making a purchase?

• To avoid overspending

• To increase inventory management or productivity

• To select the best vendor

• To comply with company policy

Open Ended

Describe the steps a company should take after completing a purchase to ensure continuous improvement in the procurement process.

Open Ended

Explain the importance of clear and specific product specifications in the purchasing process.

Multiple Select

Which of the following should be considered when evaluating vendor options for a purchase?

• Cost and features

• Delivery time

• Customer service and vendor reputation

• Office directory

Multiple Choice

What is the main purpose of an office directory in procurement management?

• To record purchase orders

• To store vendor contracts

• To provide information about employees for procurement processes

• To manage company budgets

Multiple Choice

Which of the following is NOT a type of purchasing document listed in the lesson?

• Surat tanya

• Katalog

• Nota serahan

• Resit rasmi

Open Ended

Summarize the main purpose of learning about 'Pengendalian Pembelian Barang' (Procurement Handling) as described in the lesson notes.