filing and cross referencing

Identify the role of the person in the picture.

• CEO

• Filing Clerk

• Office Manager

Filing clerks create files as required as well as ____, and _____.

• prepare folders, supply inventory

• Check calendar events, prepare meetings

• Check meeting room, retrieve files

The first step when filing is?

• Cross-referencing

• Sorting

• Inspecting

Cross-referencing is shown by a/an

• Tick

• Star

• X

When individual records are removed/borrowed from a folder, it is replaced with a/an

• Return Guide

• Out Guide

• Out Folder

What kind of labels are placed on drawers?

• Folder labels

• Index Cards

• Drawer Labels

These are known as ____?

____ files are those used less frequently.

What is the best way to keep paper based records?

• On your desk

• In a filing cabinet in reception

• In a filing cabinet in a locked room

• In a lockable filing cabinet

If I photocopy a chapter from a book without the authors permission, which laws could I be breaking?

• Data protection Act

• Freedom of information Act

• Copyright

• Working time directive