Legal requirements for annual general meetings

If members leave during the meeting so that there is no longer a quorum, what should the chairperson do?

• continue the meeting

• recall the members who left

• adjourn the meeting

• ask the secretary to fill in for the missing member

The term 'ad hoc' is used in connection with which of the following?

• votes

• agenda

• committees

• notices

If an equal number of members at a meeting are for and against a motion, what should the chairperson do?

• ask the members to vote again

• request that a member change their vote

• suggest that they forget about the motion

• cast a deciding vote

A word-for-word report of a speech is described as being which of the following?

• verbatim

• proxy

• moving

• oral

How much advance notice is typically required for AGMs?

• 7 days

• 21 days

• 1 week

• 6 weeks

Assume that you have been elected to be secretary of your school’s Thrift Society. One of your duties will be the preparation of meeting agendas. Which of the following

gives the correct sequence of items on an agenda?

I. Matters arising

II. New business

III. Approval of the minutes

IV. Any other business

• I, II,III, IV

• II, III, I, IV

• III, I, II, IV

• III, I, IV,II

Which of the following is the MOST appropriate time, for correcting the minutes of a meeting?

• Anytime the Secretary or Chairman detects an error

• At a meeting at which the minutes are presented but before they are adopted

• At the meeting at which the minutes are presented but only after they are adopted

• At a subsequent meeting following the adoption of the minutes

Which of the following duties are performed by a secretary prior to meetings?

I. Circulate minutes of last meeting

II. Arrange seating accommodation

III. Circulate notice and agenda

IV. Obtain Chairman’s signature on minutes of last meeting

• I only

• II and III ONLY

• I, II and III only

• I, III and IV only

Two staff members and a consultant were invited to a management committee meeting to discuss a particular item on the agenda. Which of the following persons

should receive copies of the minutes of this meeting?

I. Members of the management committee who were present

II. Members of the management committee who were absent

III. The two staff members

IV. The consultant

• I only

• I and II only

• I, II and III only

• I, II, III and IV

Which of the following is the MOST appropriate sequence to be used when writing a letter of application for a job?

I. Qualifications

II. List of references

III. Interest in the position

IV. Request for an interview

• I, II, III and IV

• II, IV, I and III

• III, I, II and IV

• III, I, IV and II