Parts of the Letter and Letter Format)

This refers to the information about the name of the company, writer, the addressee, and the date the letter is written.

• Signature

• Heading

• Inside Address

• Carbon Copy Notation

This includes the courtesy title of the recipient of the letter.

• Salutation

• Reference Initials

• Heading

• Inside Address

The greeting line in a letter.

• Salutation

• Heading

• Inside Address

• Subject Line

It is considered as the MEAT of the letter.

• Enclosure

• Heading

• Inside Address

• Body of the Letter

Indicates the sequential number of the letter which is used for filing purposes.

• Subject Line

• Reference Line

• Attention Line

• Enclosure

It contains the main topic of the letter.

• Postscript

• Thru Channel/Line

• Inside Address

• Subject Line

This is used after the name of the addressee for brevity, indicating that the letter has to pass thru the necessary offices before reaching the intended recipient.

• Attention Line

• Inside Address

• Thru Channel/Line

• Subject Line

Bears the name of the addressee intended to read the letter if such name does not appear on the inside address.

• Subject Line

• Attention Line

• Thru Channel/Line

• Salutation

This refers to something that is included with the letter.

• Enclosure

• Postscript

• Identification Initlas/Reference Initials

• Attention Line

Refers to the persons who are going to receive the letter other than the addressee.

• Reference Initials

• Carbon Copy Notation

• Postscript

• Inside Address