A formal email is an email that uses professional language and clear formatting to begin or continue a discussion relating to a professional or otherwise important subject.

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Formal emails are important because they establish the proper conditions for significant discussions to take place.

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Formal emails are appropriate when communicating with audiences related to your work, such as colleagues, clients and representatives of other businesses.

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Formal emails generally follow a straightforward format of introduction, body text and closing.

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Formal emails should adhere to the rules of proper grammar and avoid misspellings.

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Formal emails are typically informative.

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Whenever sending a formal email, do so from a professional email address.

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Your subject line directly states the topic of your email.

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Open the text of your email body with a formal salutation. Here are some formal salutations you might use:

Dear,

Greetings,

To Whom It May Concern, (if the recipient's name is unknown)

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If you have not already communicated with the recipient, introduce yourself in your first sentence.

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