myBuy Practice Day# 2

When a PRF is needed?

• When I need to buy items not available in myBuy Catalogs I am not sure what vendor to use.

• When I need to request the buyers assistance.

• When I need to buy a catalog item

• When I need P2P assistance.

Answer explanation

PRF is used when you can not order goods/services in myBuy (there is no catalogue, no quick quote possible) and Procurement has to be involved to identify potential suppliers

How can I identify a PRF? The Project Request Number format is...

• 2022004971

• REQUEST-2022.005740

• 000661

• INV-11:22-052602

Is always necessary to create a RFx?

• Yes

• No

Answer explanation

No, a contract can be created after the PRF if we have a supplier already identified.

In what status does the supplier have to be in order to be awarded in a RFx?

• Approved

• Identified

• Registered

• Approved P2P

Can we resend the invitation of a RFx?

• Yes

• No

Answer explanation

Yes, we can resend the invitation if needed in the Supplier section in the Event

Where can I see the documents such as projects, events and contracts requests linked to my contract?

• The documents are not linked within mybuy

• In the contract linked documents

• By searching in each module

• Only when requisition is created

Who creates the requisitions/POs for type 3 contracts?

• Buyers

• The contract owner

• GCRM Team

• Global Procurement

If a user calls inquiring what contract type they should use in case multiple POs will be created against a single contract. What would you recommend?

• Ops Type 2

• Ops Type 3

• Ops Type 4

• Ops Type 5

Answer explanation

Ops Type 5: MSA / Multi POs (myBuy). Select this option if the contract is a MSA, PVA, master SOW (mSOW), or if multiple POs are needed for the contract POs.

Can someone who is not part of the team can edit a contract?

• Yes

• No

Answer explanation

The current contract members will need to add them.

In case a user has an issue with a contract submission who should we contact?

• Business Administrators

• GCRM

• GEP IT

• Helpdesk

Answer explanation

Business Administrators,  this team supports all the problems related to contracts and is only handled by Julio and Juan who are part of the GCRM team but they have a separate queue.