QUIZ CHAPTER 3 IMR454

Which is not related to the planning and development of the record center :

• Centralization

• Staffing

• Controlling

• ICT

Which are the responsibilities of RC staff who identify and prepare records for transfer to an archival institution or for destruction :

• Retrieving the correct record

• Documenting all actions taken

• Supervising its use in the search room

• The overall bulk of records held in the records centre

What is the use of the policy manual?

• To reveals broad managerial action likely to take place under certain condition

• To provides detailed description of the relationship of the various departments

• Can emphasize the performance of individual’s tasks and jobs

• Gives an overview of general procedures to be used organization wide

The advantage of Administrative Procedures Manual is :

• More equitable treatment of all employees is provided

• Reduction of time required to give directions to new employees

• Saving costs of handling and use of records

• Communication facilitated throughout organization

“Transfer lists, loans, issued, authority to destroy and proposal to transfer records to archival care should be filed appropriately”

What are the staff requirements related to the above tasks?

• RETRIEVING RECORDS ON DEMAND

• RECEIVING RECORDS FROM CREATING AGENCIES

• COMMUNICATIONS AND TECHNOLOGY MANAGEMENT

• ADMINISTRATIVE DUTIES

Which plan should be followed by the RM manual?

• Fields of operation

• Collecting and analyzing the data

• Equipment and materials used

• Excellent sources for appropriate manual content

What is meant by “first buy in”?

• Top management on the need for involving their employees to gain insight into what may be wrong with current work procedures

• Records manager serve as chairman of committee-bears responsibility for the success of the project

“Convey written messages between the department and within an organization"

The standard in the system of record for cost estimates is

• Eliminating unnecessary records

• Excessive overtime

• Reduction of time required to give directions to new employees

• Serve as a training tool for all new employees

“Provides detailed description of the relationship of the various departments and their respective divisions” refers to

• Policy Manual

• Organizational Manual

• Administrative Procedures Manual

• Operating Procedures Manual