3-4 Project Closeout & Evaluation

The facility management team for a recently completed high school project is evaluating necessary repairs to the interior finishes and restroom plumbing fixtures. A proposed repair budget must be submitted before the next school year.

Which one of the following is most important for the creation of an accurate budget of repair costs?

• Record drawings and submittals

• Spare parts and extra stock materials

• Procurement receipts and record project manual

A four-story, wood-framed multifamily residential building is nearing completion and the contractor requests a certificate of substantial completion. Following a site observation visit, the project architect prepares a punch list describing items observed that will need to be corrected.

Which punch list items require correction before the architect can certify substantial completion? Check the three that apply.

• Stair 5, Typ. All Levels: Missing handrails along east wall of staircase

• Corridor Lobby, Level 1: Replace flickering light in accent fixture

• Corridor, Level 3: Add missing lock on fire extinguisher cabinet

• Unit 123 (1 bed/1 bath): Replace toilet in bathroom (will not flush)

• Unit 325 (2 bed/2 bath): Missing smoke detector in bedroom

An office addition is nearing the end of construction. The owner is facing financial pressure to move into the new addition as soon as possible and asks the architect to conduct a punch list walkthrough. The architect reviews the contractor's work and determines that the building is not yet substantially complete for the owner's use. 

Which item in the Office Building Punch List must be addressed before the building can reach substantial completion?

• Missing rubber wall trim in office 202

• Missing interior door at break room 216

• Missing exterior skylight windows at open office 120

• Damaged ceiling tiles at conference room 218

• AV system missing at conference room 219

Using standard AIA contracts, an owner hires an architect and a contractor for a recreation center project. The architect certifies substantial completion after the contractor corrects items from the punch list that are critical to building occupancy.

Nine months later, with the building fully occupied, the owner informs the architect that black mold has been discovered in one of the locker rooms. The facilities manager reports that the primary exhaust fan in the locker room appears to be working incorrectly and suspects that it was not installed properly. 

Which of the following actions should the architect take? Check the two that apply.

• Instruct the owner to notify the original contractor about the concern.

• Ask the MEP Engineer to specify a replacement fan for the owner to purchase.

• Suggest the owner solicit bids from other HVAC contractors to correct the issue.

• Recommend the owner seek damages from the original contractor related to repairs.

• Meet with the owner and facilities manager to review operations at no additional cost

Construction of a 3,000-square-foot single family home renovation in a temperate climate is completed in February. In June, the owner notifies the architect and contractor that the engineered wood floor planks in the living room are buckling. The contractor repairs the floors, but three months later the living room floor planks buckle again.

The contractor then sends a proposal to the owner to install a different floor product and notes that the product specified by the architect was inappropriate for the climate. The architect confirms with the manufacturer that there is no issue with the climate, product, or the owner's use of the floor. 

What should the architect recommend?

• The contractor should install their proposed floor product in the living room at no cost to the owner.

• The owner should hire a different contractor to repair the original specified floors at no cost to the owner.

• The contractor should install their proposed floor product in the living room at an additional cost to the owner.

• 
  The contractor should perform additional repairs to the original specified living room floor with the manufacturer present.

During an inspection of a 200-unit residential project, an architect notices that the overall length of kitchen cabinetry in accessible units is shorter than designed. The contractor informs the architect that when the cabinets arrived, the 32-inch-wide cabinets had been replaced with 28-inch-wide cabinets due to an oversight in the architect's review of the shop drawings.

The owner wants to occupy the area as soon as possible and insists on accepting the cabinets as-built. The AHJ requires that the narrower removable cabinets allow 30-inch-wide clear floor spaces. 

Who is responsible for the error?

• Owner

• 
  Architect

• Contractor

The facility manager of a recently completed mid-rise office building has informed the owner of multiple light fixtures that are not functioning correctly. The manager also states they have not attempted to fix the issue. The date of substantial completion for the project was 11 months ago, and documentation shows that all light fixtures were functioning properly prior to project closeout.

 

The owner demands that the architect and contractor pay for all remediation costs associated with the failed light fixtures. The owner-contractor agreement includes the A201.

How should the architect respond first to the owner's demands?

• Inform the owner that the correction period for all work has expired and is no longer the responsibility of the architect or contractor.

• Instruct the contractor to inspect the nonfunctioning light fixtures to determine if remediation is covered under applicable warranties.

• Hire a third-party representative to investigate the nonfunctioning light fixtures and provide a written report with recommendations.

• Gather all relevant correspondence between the owner, architect, and contractor in preparation for possible litigation.

Refer to the exhibit.

The owner of a new multiuse commercial building with a brick veneer exterior requests a meeting with the architect and contractor to review facility performance issues 360 days after substantial completion. At the meeting, the owner directs their attention to defects observed below all of the window sills. After a review of the contract documents, the architect recommends a forensic investigation and creates a list of items to look for that may not have been installed or installed properly.

Which items should the architect list? Check the three that apply.

• Weeps

• Strikes

• Sill pan end dams

• Shims

• Head flashing