All-In-One Project+ PK0-005 Exam Guide - Chapter 01

What is project management?

• 1. The ability to complete a task within a given amount of time

• 1. The ability to complete a task with a given budget

• The ability to manage a temporary endeavor to create a unique product or

  service on time and within budget

• The ability to administer a series of chronological tasks within a given amount of time and under budget

Answer explanation

Project management is the ability to manage a temporary endeavor to create a unique product or service on time, within budget.

Completing a project under budget is nice, but it reflects inaccurate planning of what the budget should have been at the project outset.

In addition, the project goal must be met.

All of the following are project management process groups except for which one?

• Initiating

• Planning

• Implementing

• Monitoring and controlling

Answer explanation

Implementing is not one of the five project management process groups.

The five groups are

initiating

planning

executing

monitoring and controlling,

and closing.

Some project managers remember the order of these groups by thinking about the syrup of ipecac, where each letter represents the order of the process groups (the "cac" means controlling and closing - not quite the same as monitoring and controlling, but similar).

You are a project manager in your organization and would like to present a project to management.

What organizational component is most likely to review your project to determine if it is worthy of investment?

• 1. Project sponsor

• Functional management

• Program managers

• 1. Portfolio review board

Answer explanation

1. Of all the choices presented, the portfolio review board is the best selection.
   This board consists of upper management and organization decision makers.
   They'lI evaluate the worth of the project, its return on investment, and other factors to determine if the company should invest in the project or not. This is where "go/no-go decisions" originate.

What individual has the authority over all of the project resources?

• Project manager

• Program manager

• Project customer

• Project sponsor

Answer explanation

1. The project sponsor is the person who has control over all of the project resources. This individual must have enough authority to deal with managers and authorize the resources needed on the project. The project manager has authority, to some extent, over the resources once assigned to the project. The project sponsor, not the program manager, has the authority over all resources needed for each project.

What is the purpose of the project charter?

• To launch the project team

• To identify the project manager

• To assign a budget to the project

• To authorize a project

Answer explanation

1. The purpose of the project charter is to authorize the project. The charter doesn't select or launch the project team, but authorizes the project manager for the project and authorizes the project to exist within the organization. The project manager is named and identified in the project charter, but the purpose of the charter is to authorize the project.

You are the project manager for your organization, and management has presented a new project to you.

This project requires that you adhere to several government regulations for the project deliverable.

In this instance, what are the government regulations considered?

• Scope

• Requirements

• Assumptions

• Standards

Answer explanation

Government regulations are requirements and are never optional. You must always follow government regulations or your organization may face fines and penalties Standards are optional and dont necessarily have to be followed by the project manager, while regulations must be followed.

Marci is a project manager in her organization and she is collecting requirements for a new project.

She is working with Frances, an end user, to see how Frances is using the current software that Marci's project deliverable will replace.

Marci asks Frances questions as she works, stops Frances to explore the purpose behind the software activities,

and quizzes Frances on each step of the software activity.

What is Marci doing in this instance?

• 1. Gathering project requirements

• Exploring the learning curve

• Cross-training

• Active observation

Answer explanation

Marci is participating in active stakcholder observation. She is working with Frances through the usage of the current software ervanderstand better how the new software can be developed for the end users.

You are the project manager for your organization, and you are starting an agile project.

Which one of the following statements best describes agile projects?

• 1. Agile projects plan the entire project and then work in short iterations.

• Agile projects utilize a prioritized product backlog and work in short iterations of planning and execution.

• 1. Agile projects follow the logical phases of initiating, planning, executing. monitoring and controlling, and closing.

• 1. Agile projects begin with a product backlog, and once all stakeholders approve, no additional changes can be added to the project.

Answer explanation

1. Agile projects utilize a prioritized product backlog and work in short iterations of planning and execution. Agile projects do not plan the entire project in its entirety before starting. While agile projects do move through initiating, planning, monitoring and controlling, and closing phases, this isn't the best definition of an agile project. Agile projects welcome change throughout the project.

Management has asked that you hire a moderator for a new focus group.

What is a focus group?

• An interview process for elective team members

• An interview process by the team members to determine the success of a project manager

• A sampling of users affected by the proposed technology

• A sampling of management affected by the proposed technology

Answer explanation

A focus group is a collection of users your project will affect. A moderator is an impartial person who leads the conversation of the focus group to help gather project requirements.

Why can a focus group be counterproductive?

• 1. The participants may not understand the technology.

• The management involved may not like the technology being implemented.

• 1. The participants may focus on the problems of the old technology rather than the goals of the project.

• Team members may have political agendas against the project manager.

Answer explanation

The participants may focus on the problems of the old technology rather than the goals of the project. An improperly organized focus group can result in a gripe session about the old technology and its flaws rather than a discussion of the benefits and goals of the new project. A focus group requires a strong leader to help the participants focus on the future implementation rather than on their complaints with the current technology.