Meeting Terms

Your school sets up a committee to organize the Christmas fair. The committee will be disbanded after the fair has been held. This type of committee is called:

• An ad hoc committee

• An ex officio committee

• A statutory committee

• A shareholder's committee

A meeting that has been adjourned has been:

• cancelled

• completed

• postponed

• suspended

At the annual general meeting of Verona Enterprises, an equal number of votes were cast for and against the motion. What action should the chairperson take to break the tie?

• Exercise the casting vote

• Ask the members to vote again.

• Adjourn the meeting to another date.

• Ask the members to ratify the motion.

In a meeting, the role of the proxy is to

• present the agenda.

• put forward the motion.

• act on behalf of an absent member.

• collect votes from all in attendance.

Your employer wishes to hold a meeting in the staffroom on 18 October at 8:00 a.m. Which of the following documents should be prepared and distributed prior to the meeting?

• Motion

• Recommendations

• Apologies for absence

• Notice and Agenda

What is the correct order the following headings should appear in the minutes of a meeting?

• Minutes of last meeting, apologies for absence, matters arising from minutes, correspondence

• Correspondence, minutes of last meeting, matters arising from minutes, apologies for absence

• Apologies for absence, minutes of last meeting, matters arising from minutes, correspondence

• Matters arising from minutes, apologies for absence, minutes of last meeting, correspondence

Within a meeting context, a proposal that action be taken is known as

• a motion

• an agenda

• a casting vote

• an amendment

When the ABC Life Insurance collapsed, the membership called a meeting to discuss the issues pertaining to the policies. This type of meeting is referred to as

• statutory meeting.

• committee meeting.

• annual general meeting.

• extraordinary general meeting.

The document which lists the items that will be dealt with at a meeting is called:

• the action notes.

• the agenda.

• the minutes.

• the AGM.

To rescind is to:

• cancel a meeting until a later date.

• approve a motion at a meeting.

• cancel a motion previously approved.

• vote at a meeting.