CHP 2 MEETING ARRANGEMENT DOT1053 (QUIZ)

__________ often are set up as committee meetings.

• a. Group meetings

• b. Formal meetings

• c. Informal meetings

• d. Committee meetings

Formal business meetings __________.

• a. Often are set up as committee meetings

• b. Did not follow a definite order of business

• c. Address specific topics or ongoing concerns and issues.

• d. Involves a specific audience and requires some preparation

Below are seating arrangements for meeting:

I. Round table

II. U-shaped arrangement

III. Rectangular table layout

IV. V-shaped arrangement

• a. I, II and III

• b. I, II and IV

• c. I, III and IV

• d. II, III and IV

__________ allows the leader to control the discussion.

• a. Round table circle

• b. V-shaped arrangement

• c. U-shaped arrangement

• d. Rectangular table layout

"This format also reduces the appearance of differences in rank between the participants."

The above statement refers to __________.

• a. Round table circle

• b. V-shaped arrangement

• c. U-shaped arrangement

• d. Rectangular table layout

__________ can be used for larger meetings – those that include 10 or 12 participants.

• a. Round table circle

• b. V-shaped arrangement

• c. U-shaped arrangement

• d. Rectangular table layout

7. Arrange the steps in preparing for a meeting.

I. Establish a meeting folder

II. Determine a meeting time

III. Reserve a meeting room

IV. Notify the meeting participant

• a. I, II, III and IV

• b. II, I, IV and III

• c. III, II, I and IV

• d. IV, I, II and III

"Mark your and others’ calendars with the meeting time and place."
The above statement refers to __________.

• a. Use reminder systems

• b. Reserve a meeting room

• c. Determine a meeting time

• d. Notify the meeting participants

__________ is a document that lists the topics to be discussed at a meeting and other related

information.

• a. Agenda

• b. Meeting folder

• c. Meeting material

• d. Minutes of meeting

Brainstorming is __________.

• Make the goals of the meeting clear to all participants.

• Summarize the decisions or plans that have been made during the meeting.

• Offering ideas or suggestions in an effort to find a solution to a problem or to create a

  new approach.

• Reading the meeting notice, the agenda and any related materials received before the

  meeting.