Project Management Quiz 2

A project manager has little project experience, but she has been assigned as the project manager of a new project. Because she will be working in a matrix organization to complete her project, she can expect communications to be:

• Simple

• Open and accurate

• Complex

• Hard to automate

Understanding the culture, policies, and procedures of the organization in which the project is being performed is most challenging in:

• Global organizations

• Manufacturing organizations

• Functional organizations

• Mix organizations

What signifies the end of a project's lifecycle?

• Approval of the final deliverable by the project sponsor.

• Completion of the project's scope as defined in the project management plan.

  
  

• Realization of the project benefits identified in the business case.

• Formal acceptance of all project deliverables by the stakeholders.

Two project managers have just realized that they are in a weak matrix organization and that their power as project managers is quite limited. One figures out that he is really a project expediter, and the other realizes she is really a project coordinator. How is a project expediter different from a project coordinator?

• The project expediter cannot make decisions

• The project expediter can make more decisions

• The project expediter reports to a higher-level manager

• The project expediter has some authority

One of your team members informs you that he does not know which of the many projects he is working on is the most important. Who should determine the priorities between projects in a company?

• The project manager

• The project management team

• The project management office (PMO)

• The project team

A project manager is leading a project in the pharmaceutical industry, which is highly regulated. Due to recent legislative changes, there is a need to adjust the project scope to ensure compliance. The project manager must also consider the impact of these changes on project costs and schedules.

Question: What is the FIRST action the project manager should take?

• A) Update the project scope statement to reflect the legislative changes.

• B) Conduct a risk analysis to understand the impact of legislative changes on the project.

• C) Communicate with the project sponsor and stakeholders about the legislative changes and potential impacts.

• D) Adjust the project budget and schedule based on a preliminary assessment of the changes.

• E) Organize a meeting with the project team to discuss the necessary adjustments in project work.

A project team is discussing the benefits and drawbacks of working on projects within their organization now that it has become project-oriented. They can agree on many advantages for the team and for the organization, but also agree there are some drawbacks relative to the strong matrix structure the organization used to have. In a project-oriented organization, the project team:

• Reports to many bosses

• Has no loyalty to the project

• Reports to the functional manager

• Will not always have a 'home'

A project team is working on manufacturing a new product, but they are having difficulty creating a project charter. What is the best description of the real problem?

• They have not identified the project objectives

• They are working on a process and not a project

• The end date has not been set

• They have not identified the product of the project

During the execution phase of a construction project, you discover that a critical piece of equipment will be delivered late, which could potentially delay the project timeline. The project sponsor is particularly sensitive to any delays due to the high costs associated with them.

Question: What should the project manager do FIRST in this situation?

• Update the risk register to reflect this new risk.

• Inform the project sponsor immediately about the potential delay.

• Evaluate alternative solutions to mitigate the delay, including expediting delivery or finding alternative equipment.

• Adjust the project schedule to account for the late delivery.

• Organize a team meeting to discuss the impact and potential solutions.

As a project manager, you have had to develop skills to help plan and manage projects successfully. Which skills would best help you encourage project teams to reach levels of high cooperation and achievement, promote a positive relationship with sellers on a project, and involve stakeholders appropriately through all aspects of the project?

• Active listening, negotiating, and political awareness

• Networking, communication models, and SWOT

• Sensitivity analysis, active listening, and leadership

• Communication methods, team building, and claims administration