IBA Web Foundations Review

Project managers must balance three elements that compose the project triangle. You are a project manager who is halfway through a project when your customer contacts you to say that he has been authorized to provide additional funds for the project. How will this most likely affect other elements of the project?

• Cost of the project will be reduced.

• Project scope will increase.

• Time to complete the project will be reduced.

• Project scope will decrease.

Answer explanation

Time, money and scope affect every project. They form what is sometimes referred to as the project triangle. When any one of these elements is adjusted, the other two are also affected. Increasing the scope, causes scope creep which can increase the cost of the project or increase the time it takes to complete it.

Project management software often contains Gantt charts. What is the purpose of Gantt charts?

• To graphically display problems that need to be escalated for resolution

• To graphically display the project tasks and corresponding deadlines

• To graphically display the project tasks and task durations

• To graphically display stages of task completion and cost status of the project

Answer explanation

Project management software often contains Gantt charts that graphically display the project tasks and task durations.

For which of the following should you prepare slide shows, polls, call-in capabilities and file-sharing capabilities to ensure a successful outcome?

• Conference call

• Video streaming

• Podcasts

• Webinars

Answer explanation

A Webinar (short for Web-based seminar) is training—usually a PowerPoint presentation and/or lecture—that is delivered over the Web. Webinars and Web conferences are essentially synonymous. To attend a Webinar or Web conference, you need access to the Internet. Depending on the setup in your company, you may need to connect to a conference call to hear the presentation. You may also need to install an application that will allow you to interact during the presentation. You will generally need to prepare the following when hosting a Webinar: slide shows, polls and file sharing.

What is the project triangle?

This type of question contains radio buttons and checkboxes for selection of options. Use Tab for navigation and Enter or space to select the option.

• The relationships among project scope, time and money.and this is correct answer

• The relationships among the planning, executing and controlling phases of project management.

• The relationships among project tasks, resources and assignments.

• The relationships among the planning skills, organizational skills and communication skills needed by good project managers.and this is marked as incorrect

Answer explanation

Three factors—time, money and scope—affect every project, and they form the project triangle. When any one of these elements is adjusted, the other two are also affected.

What are project stakeholders?

• 
  

  The tasks that must be completed on time, to ensure project success

• Reporting tools used by project managers to record the progress of a project

• People or groups that can exert influence over the project and affect results

• Milestones that are used to measure the progress of a project

Answer explanation

Stakeholders are people or groups that can exert influence over the project and affect results. Stakeholders include the project manager, the project team, the sponsors and the customers.

Which document lists the planned dates for performing tasks and meeting goals identified in the project plan?

• Project schedule

• Issues log

• Statement of work

• Needs analysis

Answer explanation

A project schedule lists the planned dates for performing tasks and meeting goals identified in the project plan. You must develop a project schedule during the planning phase. To develop a project schedule, you should meet with the entire project team to determine the time and money required to complete each task. You should then outline the required tasks and assign resources to each team member.

If you were a project manager, which of the following documents would be the most helpful in evaluating project risks and determining whether you should escalate concerns to managers or executives outside the project team for resolution?

• An issues log

• A project schedule

• A Gantt chart

• A SWOT analysis

Answer explanation

You should keep an issues log in which you document problems that need to be escalated to managers or executives outside the project team for resolution. Issues often arise during the course of a project that require authoritative decisions in order for the team to complete tasks and keep the project on track. You can use the issues log as backup documentation to support any time, resource or cost changes that may accrue due to circumstances beyond the project team's control.

Which of the following is generally used in non-interactive Web events?

• Web conference

• 
  

  Voice conference

• 
  

  Webinar

• Webcast

Answer explanation

A Webcast is an audio and/or video media file that is distributed over the Internet. A Webcast may either be distributed live or on demand. Webcasts generally refer to non-interactive Web events.

In project management, an assignment is:

• 
  

  a sequence of work units that must be accomplished within a defined time frame

• the appointment of a person, department or device to a unit of work.

• 
  

  a person, department or device needed to accomplish a unit of work.

• 
  

  a unit of work that must be accomplished.

Answer explanation

In project management, an assignment is made when a resource is given a specific task to perform. A task is a unit of work that must be accomplished during the course of a project. A project is a sequence of tasks that must be accomplished within a defined time frame in order to achieve a desired result. A resource is a person, department or device needed to accomplish a project task.

How does scope creep undermine the success of a project?

• 
  

  Scope creep usually indicates a change in project management expertise, which usually compromises the success of the project.

• 
  

  Changes in project scope are generally abrupt and significant, and usually cause projects to be terminated.

• 
  option

  C

  Changes in project scope tend to occur in small increments, and these small increases in scope can add up and compromise the success of the project.

• Scope creep usually indicates that the project costs are spiraling out of control, and usually results in project termination.

Answer explanation

Changes in project scope tend to occur in small increments, and therefore might seem negligible. However, small increases in scope will add up. These gradual increases are called scope creep. If you do not adequately manage scope creep, the success of your project may be compromised.