Email Writing Essentials

What is the purpose of a subject line in an email?

• To attach a file to the email

• To change the sender's email address

• To provide a brief summary of the email content and grab the recipient's attention.

• To increase the font size of the email

When should a formal tone be used in an email?

• When communicating with friends and family

• When communicating with superiors, clients, or in professional settings.

• When asking for personal favors

• When sending casual updates

List the components of a typical email structure.

• sender, receiver, subject, content, attachments, footer

• from, to, subject, message, files, closing

• sender, recipient, subject, body, attachments, signature

• header, footer, body, subject, attachments, signature

Why is it important to mention attachments in the body of the email?

• Including attachments in the body of the email can lead to confusion

• It is important to mention attachments in the body of the email to provide context and clarity to the recipient.

• Mentioning attachments in the body of the email is unnecessary

• Attachments can be easily found by the recipient without mentioning them

What is an appropriate salutation for a formal email?

• To whom it may concern,

• Dear [Recipient's Name],

• What's up?

• Hey buddy!

How should you conclude your email in a professional manner?

• End with 'See ya later, alligator!'

• Use a professional sign-off like 'Best regards' or 'Sincerely'.

• Finish with 'Catch you on the flip side!'

• Conclude with 'Peace out, homie!'

Why is it important to proofread your email before sending?

• To make the email longer

• To waste time

• To confuse the recipient

• To ensure there are no errors and to maintain professionalism.

Explain the difference between 'Regards' and 'Sincerely' as closing remarks.

• The font size used

• The color of the text

• The main difference is the level of formality.

• The number of words

When is it acceptable to use emojis in an email?

• When the email is of high importance

• When the email is a formal business communication

• When the tone of the email is informal or casual.

• When the recipient is a close friend or family member

What should you avoid in the subject line of an email?

• Using emojis, Long paragraphs, Unnecessary jargon

• All caps, excessive punctuation, misleading information