Software_Requirements_Specifications

Scenario:

In the following scenario, you will become the Project Manager, Business Analyst and Systems Architect. Read the transcript from your meeting and complete the tasks for each role. You are not limited to the list of requirements listed here. You need to add new requirements specially the core functionality of the system.

 

Actors:

 

Stakeholder A (Prioritizes the libraries)

Stakeholder B (Prioritizes the bookstores)

Stakeholder C (Both libraries and bookstores have equal priority)

Vendor Project Manager (John)

Vendor Business Analyst (Jen)

Vendor Systems Architect (Jun)

 

Transcript:

 

Attendees:

 

• Stakeholder A (SA)

• Stakeholder B (SB)

• Stakeholder C (SC)

• Vendor Project Manager (John)

• Vendor Business Analyst (Jen)

• Vendor Systems Architect (Jun)

 

 

Meeting Topic: Unified Library & Bookstore Management System

 

 

John: Alright, everyone, welcome! Today we'll be discussing your vision for this unified management system.

 

SA: Wonderful! First things first, our top priority is streamlining library cataloging. We need a robust system that can handle a vast amount of data across different languages and formats.

 

SB: Agreed. But let's not forget searchability! Customers need to easily find what they're looking for, whether it's a specific book or a genre.

 

Jen: (Makes notes) Excellent points. Can you elaborate on the data formats you envision, Stakeholder A?

 

SA: Absolutely. Ebooks, audiobooks, even physical media with detailed information like ISBNs and publication dates.

 

SC: Hold on, while a unified catalog is important, don't we also need a strong inventory management system? Tracking stock levels for both libraries and bookstores is crucial.

 

SB: (Scoffs) Inventory? Libraries lend books, Stakeholder C. We need a system for circulation and patron management.

 

SA: (Talks over SB) Exactly! Borrowing periods, due date reminders, hold lists - these are all essential library functionalities.

 

John: (Raises hand) Perhaps we can break this down further. Stakeholder A, Stakeholder C, could you elaborate on your preferred functionalities for libraries specifically? Stakeholder B, what about bookstores?

 

SC: Sure. For libraries, in addition to the catalogue, we need features like automated renewals and overdue fines management.

 

SA: Yes, and interlibrary loan integration would be fantastic!

 

SB: (Sighs) Meanwhile, bookstores need functionalities like point-of-sale systems, loyalty programs, and vendor management.

 

Jun: (Whispers to John) This is getting complicated. Conflicting priorities between libraries and bookstores.

 

John: (Clears throat) Stakeholder B, that's an interesting point. Would those functionalities integrate with the library system somehow?

 

SB: Ideally, yes. We want a seamless experience for customers who might browse in a bookstore and then borrow a book from the library.

 

SC: Exactly! A unified system would allow customers to see library availability directly in the bookstore, and vice versa.

 

SA: (Grumbles) As long as it prioritizes library functions.

 

Jen: (Looks overwhelmed) Okay, so we have a lot to consider here. A unified catalog with diverse data formats, separate functionalities for libraries and bookstores, with potential integration points...

 

John: (Nods) Yes, Jen. We'll need to carefully map out the requirements and prioritize based on stakeholder needs.

 

SC: And don't forget user interface design! The system needs to be user-friendly for both staff and patrons.

 

SB: Absolutely. A clean interface with multilingual support is a must.

 

John: Excellent points. We'll make sure user interface and accessibility are addressed in the design phase.

 

 

Summary of Additional Discussion Points

 

Security

• Stakeholder concerns likely revolved around data security for both libraries (patron information, borrowing history) and bookstores (financial transactions, customer loyalty data).

• Possible discussion points:

  • Encryption standards for data storage and transmission

  • User authentication and access control levels

  • Disaster recovery and backup plan

 

Reporting

• Stakeholders likely have different reporting needs for libraries and bookstores.

• Possible discussion points:

  • Libraries: reports on borrowing trends, overdue fines, interlibrary loan activity

  • Bookstores: sales reports, inventory management reports, customer loyalty program analytics

  • Reporting formats (e.g., charts, dashboards) and delivery methods (e.g., email, automated reports)

 

Other Functionalities

• The transcript hints at potential discussions around:

  • Integrations with existing library and bookstore systems

  • User management features (adding new staff/patrons, managing roles and permissions)

  • Mobile app development for customer self-service

 

Unresolved Issues

• The core conflict between Stakeholder A (prioritizes libraries) and Stakeholder B (prioritizes bookstores) remains unresolved.

• This will need to be addressed during the requirements gathering and prioritization phase.

• Type yes once done reading.
  

• HERE you are the Business Analyst

Stakeholder A prioritizes libraries, while Stakeholder B prioritizes bookstores.

This could lead to a challenge with:

• Data Security

• User Interface Design

• Feature Prioritization

• Reporting Formats

The stakeholders want a multilingual user interface.

This might be a challenge when:

• Defining user roles and permissions

• Designing the system architecture

• Integrating with existing systems

• Translating technical documentation

Stakeholder C wants a system that integrates library and bookstore functionalities.

This could be a challenge with:

• Data storage and management

• User authentication protocols

• System development timelines

• User training and adoption

Stakeholders requested a system that can handle diverse data formats like ebooks, audiobooks and physical media. What challenge might this pose for data storage?

• Insufficient storage capacity

• Difficulty in data retrieval

• Incompatibility with existing systems

• Increased security risks

Interlibrary loan integration was mentioned as a desired library functionality. What potential challenge might this introduce?

• User interface complexity

• Compatibility with other library systems

• Increased development time

• Difficulty in managing loan periods

Stakeholder B requested a point-of-sale system for bookstores. What potential challenge might this present for system security?

• User access control for financial transactions

• Data encryption for customer information

• Backup and disaster recovery plan

• Secure login protocols for staff

The stakeholders have different needs for reporting (e.g. borrowing trends vs. sales reports). This might lead to a challenge with:

• Data collection methods

• Report generation tools

• User interface design for reports

• Data visualization techniques

The stakeholders haven't yet agreed on core functionalities. What potential challenge might this create during development?

• Scope creep (adding features beyond initial requirements)
• Difficulty in estimating development time
• User interface design inconsistencies
• Incompatibility with existing systems

The stakeholders have expressed concerns about data security. What potential challenge might this introduce during development?

• Increased development costs due to security measures
• Difficulty in user access control
• Limited options for data storage
• User interface complexity