Office Administration Quiz

What is the main reason businesses store information?

• To keep a record of transactions

• To answer customer queries

• To analyze the market

• To plan resources

What is the purpose of a document retention policy?

• To disclose documents unnecessarily

• To store documents for a short time

• To meet legal requirements

• To avoid storing electronic documents

Where can information be stored in an organization?

• Only in hard copy files

• In a separate storage facility

• In both hard copy files and computer soft copy

• Only on a computer soft copy

What is the process of using computer programs to enter, store, and analyze data?

What is the purpose of dissemination?

• To delete information permanently

• To store information indefinitely

• To share information widely

• To keep information private

How can information be stored in a business/company?

• Only in physical files

• Only in cloud storage

• In physical files and cloud storage

• In email attachments

What is the purpose of conducting a peer review in a group project?

• To compete with other groups

• To avoid working together

• To provide constructive advice

• To skip the presentation

What is the importance of data backup for businesses?

• To recover lost data

• To increase storage costs

• To slow down operations

• To confuse employees

How does data encryption contribute to information security?

• By making data more accessible to unauthorized users

• By protecting data from unauthorized access

• By reducing the need for data storage

• By slowing down data processing

Why is it important for businesses to have a disaster recovery plan?

• To increase the risk of data loss

• To waste resources on unnecessary precautions

• To minimize downtime in case of emergencies

• To discourage employees from working efficiently