Chairing a meeting Quiz

At the start of a meeting, what is the most important action a chairperson should take?

• Greet everyone warmly

• Clearly state the objectives and expected outcomes of the meeting

• Ask for updates on personal projects

During the meeting, a discussion starts to drift off-topic. What should the chairperson do?

• Allow the conversation to continue if it's interesting

• Gently steer the conversation back to the agenda

• End the meeting immediately

A chairperson notices that the team is spending too much time on a single agenda item. What is the best course of action?

• Allow more time for the discussion, even if it means other items are cut short

• Summarize the discussion and suggest moving on to the next item

• Skip the remaining items on the agenda

When should a chairperson summarize discussions during a meeting?

• Only at the end of the meeting

• After each agenda item is discussed and consensus is reached

• Before any decision is made

A few participants are dominating the conversation, and others haven’t had a chance to speak. What should the chairperson do?

• Politely ask the dominant speakers to allow others to share their views

• Ignore the issue and let the conversation continue

• Use a round-robin technique to ensure everyone has a chance to speak

What technique can a chairperson use to encourage quieter participants to contribute?

• Directly ask them for their opinions on a specific topic

• Wait for them to speak up on their own

• Break the group into smaller teams for discussion

After a decision is made during the meeting, what is the next step for the chairperson?

• Move on to the next agenda item immediately

• Assign specific tasks with clear deadlines to the relevant participants

• Wait until the end of the meeting to discuss action items

What should the chairperson do to ensure everyone understands their roles after the meeting?

• Send a follow-up email summarizing the meeting and detailing action items

• Assume that participants remember what was discussed

• Hold a brief recap at the end of the meeting to clarify tasks and deadlines