Word Document Quiz

Which of the following is NOT a method to insert or delete columns and rows in a table?

• Select option in Table Layout

• Right click within the table

• Click on the + signs

• Use the File menu

Answer explanation

The correct choice is 'Use the File menu' because it is not a common method for inserting or deleting rows and columns in a table. The other options are standard actions within table management.

What is a template in Word?

• A document with a predefined layout and formatting

• A type of table

• A PDF file

• An image file

Answer explanation

A template in Word is a document with a predefined layout and formatting, allowing users to create new documents quickly while maintaining consistency in design and structure.

What should be done with the placeholder data in a template?

• It should be printed as is

• It should be replaced with your own data

• It should be deleted immediately

• It should be ignored

Answer explanation

Placeholder data in a template serves as a guide for what information to include. It should be replaced with your own data to ensure the final product is relevant and accurate, making this the correct choice.

A document that details your experience, education, skills and contact information used to gain employment: 

• Resume

• Template

• Cover Letter

• Flyer

Answer explanation

A resume is a document that summarizes your experience, education, skills, and contact information, making it essential for job applications. The other options do not serve this specific purpose.

A one-page document used to briefly introduce yourself and summarize your resume:

• Flyer

• Cover Letter

• Template

• Personal Business Letter

Answer explanation

A Cover Letter is a one-page document that introduces you and summarizes your resume, making it the correct choice. Other options like Flyer and Template do not serve this specific purpose.

Which document contains information that does not change in a Mail Merge?

• Data Source Document

• Main Document

• Address Block

• Merge Field Codes

Answer explanation

The Main Document in a Mail Merge contains the static content that does not change, such as the letter's body, while the Data Source Document holds variable data like names and addresses.

What type of information does the Data Source Document contain?

• Fixed information

• Deleted information

• Encrypted information

• Variable information

Answer explanation

The Data Source Document contains variable information, which can change over time or based on different contexts, unlike fixed information that remains constant. This makes 'Variable information' the correct choice.

What is the role of the Main Document in Mail Merge?

• To store variable information

• To contain information that does not change

• To encrypt the document

• To delete unnecessary data

Answer explanation

The Main Document in Mail Merge contains information that does not change, such as the layout and static text. It serves as the template into which variable data from the data source is inserted.

In Mail Merge, what is an example of variable information?

• The letter content

• Names and addresses

• The document title

• The document footer

Answer explanation

In Mail Merge, variable information refers to data that changes for each recipient, such as names and addresses. The letter content, document title, and footer remain the same for all recipients.

A tool in Word to align text in columns and rows: 

• Layout

• Bookmark

• Table

• Cell

Answer explanation

The correct answer is 'Table' because it is the tool in Word specifically designed to organize and align text in columns and rows, making it easy to create structured layouts.