Quick Drill

A project manager presented the project schedule to the main stakeholders. They requested that the project be completed two months earlier. What should the project manager do?

• Hold a stakeholder meeting to align timelines and scope expectations.
• Reduce the scope of the project by removing activities and shortening the timeline.
• Update the cost management plan to allocate more resources to the project to finish the scope earlier.
• Crash the schedule to shorten the timeline while keeping the scope unchanged.

A project manager is assigned to a project in a company that is transitioning to agile. Not all stakeholders believe in the project, and some stakeholders would like the entire project defined and planned out early in the project. However, the project sponsor needs a quick win to ensure the continuation of the project. What approach should the project manager use?

• A hybrid project as this will mitigate stakeholders' concerns.
• An agile approach as this would provide working functionality earlier.
• A predictive approach as this will show benefits for all stakeholders.
• A predictive approach as this would please the senior stakeholders.

Two weeks after the approval of the project management plan for a global project, the project manager noticed that it was approved based on a different level of understanding by international stakeholders and is not what the project manager presented for approval. What should the project manager have done to prevent this from happening?

• Sent the meeting minutes to the stakeholders after the kick-off meeting.
• Validated each stakeholder's understanding during the kick-off meeting.
• Reviewed all the approvals immediately after the kick-off meeting was over.
• Ran separate kick-off meetings for each culture and time zone.

Due to delays on some activities, one of the project team members has increased the scope without any approval. What should the project manager do next?

• Remove the changes to match the original requirements.
• Evaluate the impacts of the changes that were made to the project.
• Update project documentation with the new scope.
• Add team members to the project to avoid more schedule delays.

After 1 year into the lifecycle of an ongoing residential project, an announcement was received from the municipality regarding a new regulation that will greatly impact the project's schedule and budget. What should the project manager do next?

• Submit a change request through the integrated change control process.
• Update the issue log and discuss it in the next steering committee meeting.
• Estimate the associated costs and increase the project budget accordingly.
• Perform a qualitative risk analysis and update the risk register.

A stakeholder is requesting that the project manager share project status updates on a regular basis. This stakeholder is not included in the regular distribution list. What should the project manager do?

• Start sending status updates to this stakeholder based on the request.
• Review the stakeholder engagement and communications management plans.
• Ask the stakeholder's manager if the stakeholder can be added to the list.
• Escalate the stakeholder's request to the project sponsor.

A project manager accepts a delivery at the project site but the items are of poor quality. The project manager gets the local vendor to fix the items but more deliveries from this vendor are expected. What should the project manager do going forward?

• Allocate extra time to inspect deliveries for quality assurance upon arrival at the site.
• Have the vendor issue the quality documentation prior to the next delivery.
• Review the contract requirements and ask for the applicable evidence for quality assurance.
• Call the vendor and have them verbally guarantee the quality of the next site delivery.

During a project planning meeting, the customer is not sure how to build a brand new product and is worried about extra costs and work. The customer is asking the project manager for guidance. What should the project manager do?

• Ask the customer to include all of the requirements in the project charter to officially start the project planning phase.
• Wait to start the project execution phase until all requirements and acceptance criteria are clear.
• Schedule a brainstorming session and select the top ten most important requirements.
• In the planning meeting, focus on releasing a minimum viable product (MVP) quickly and getting feedback from the end users.

Important projects in the portfolio backlog need to be delivered. Budget estimates are needed to prioritize the projects. How should the project budgets be estimated?

• The team facilitator uses historical data and arrives at an estimate based on the nature of the project.
• The product owner obtains all project details and based on the team's experience and velocity provides a budget estimate.
• Budget estimates are provided based on the experience of the sponsor, product owner, and team facilitator.
• The project is decomposed into features and based on the feature value and the velocity of the team, the team provides the estimate.

During the third iteration of a project, the main sponsor retired from the company, and a new sponsor was appointed. The new sponsor is not familiar with the agile approach for project delivery, which leads them to request more control over the project team. What should the project manager do?

• Schedule a meeting with the new sponsor to explain the agile approach and how teams are supposed to be self-organized.
• Review the sponsor's request with the project team during the next iteration review meeting to obtain a team decision.
• Review the sponsor's request with the project team during the next daily review meeting to provide the requested control.
• Schedule an emergency meeting with the project team so they fulfill every request that comes from the sponsor.