Bai Tap PMP 4

A company is starting a critical project with a strict deadline. During the first planning meeting, the team realizes that the list of requirements has too many items to allow on-time delivery.What should the project manager do first?

• A. Update the risk register and present a contingency plan to meet the deadline.
• B. Suggest to the customer to reduce the backlog to meet the date.
• C. Increase the capacity of the team to finish the project on time.
• D. Ask the team to propose a minimum viable product (MVP) to meet the date.

Answer explanation

The correct answer is D. Ask the team to propose a minimum viable product (MVP) to meet the date.When faced with a project that has too many requirements to meet the deadline, the project manager's first step should be to ask the team to propose a minimum viable product (MVP) to meet the deadline. The MVP is the minimum set of features that will deliver value to the customer and can be delivered within the given timeframe. The team should focus on delivering the core functionality of the product, leaving non-essential features for later releases.

A project manager is working on a complex project with a high degree of change.What strategy should the project manager use to ensure a successful project completion?

• A. Update the project management plan to reduce the possibility of scope creep.
• B. Schedule a regular risk review with the project management team.
• C. Increase the active engagement and participation of key stakeholders.
• D. Create a project change roadmap to keep track of all unforeseen changes.

Answer explanation

I choose C

A project manager is leading a hybrid project funded by a time and materials (T&M) agreement. The project was completed, and the client accepted the delivery of the product. One week later, the client asked the project manager to fix two defects they found in the product. The project manager responded with an estimate of time and money and asked the client to confirm this. The client disagreed and insisted that the work should be done for free because it is a defect in the product.What should the project manager have done to prevent this?

• A. Trained client engineers to support the product after its delivery.
• B. Reviewed the project quality control plan with the client.
• C. Suggested a fixed-cost basis and included free bug fixes for 1 month.
• D. Planned how the delivered product will be supported after its delivery.

Answer explanation

D Why the client has to be in a meeting with PM to review the quality plan? client just needs his/her product to be ready. as per question, it was accepted by client. Out of the given options, D is the most somehow covers the answer. Originally, all the finish products must be reviewed and accepted by client and once client approved it then the PM can close out the project. So i believe the word " supported after delivery" on option D means that the final product should have been fully reviewed with client and get supported if the defects found during the review.

A project team has established contracts for purchasing vehicles and construction services. In the middle of project execution, the team learns that the vehicle supplier cannot deliver the vehicles. There is not enough time to find a new supplier without delaying the project.Which action should the project manager take to procure the vehicles?

• A. Ask the technical team to revise the requirements, even if it requires extra budget.
• B. Arrange a meeting with the client to request additional time to find a new supplier.
• C. Review the existing service contracts to find an option to help procure the vehicles.
• D. Procure the vehicles from another supplier and report the change to the change control board (CCB) later.

Answer explanation

C. Review the existing service contracts to find an option to help procure the vehicles.In this situation, the project manager should review the existing service contracts to see if there are any provisions or clauses that could help address the issue with the vehicle supplier. This may involve checking if the contract with the construction services provider has any flexibility or options for additional services, including vehicle procurement. By doing so, the project manager can explore existing contractual arrangements to find a solution that minimizes project delays and additional costs. It's essential to engage legal and contract management experts if needed to navigate the contractual terms effectively. If no contractual provisions are found, then the project manager should consider engaging the change control board (CCB) to assess and approve any necessary changes to the project's scope, schedule, or budget related to this issue.

When a project is in its final stage, the project manager will request from the team to prepare a delivery acceptance document.What is the importance of this document to the project manager?

• A. Needed to close the work breakdown structure (WBS).
• B. Needed to share it with the stakeholders.
• C. Needed to close out the project or a phase.
• D. Needed to release the team at the end of the project.

Answer explanation

C. Needed to close out the project or a phase

A project manager is leading a project that has a dependency on the client's vendor management system for critical requirements. The vendor management team will not derive any benefits from the project. However, the project requires support from the vendor management head.What should the project manager do next?

• A. Get support from the sponsor to hire a subject matter expert (SME) from the vendor management team to work on the project.
• B. Review the terms of reference of the steering committee to include the vendor management head.
• C. Work with the sponsor on a communications management plan to obtain support from the vendor management head.
• D. Obtain help from the sponsor to highlight any nonfinancial benefits for the vendor management team.

Answer explanation

C The best course of action for the project manager in this scenario would be option C, which is to work with the sponsor on a communications management plan to obtain support from the vendor management head. In this scenario, it is essential to communicate effectively with the vendor management head and gain their support for the project. The project manager should work with the sponsor to identify the key communication messages and channels that will be most effective in engaging the vendor management team.

A subject matter expert (SME) external to the project team provides a suggestion that will save the project delivery time. This SME has available time to support the project, but was not planned to be involved in the current agile iteration.What should the project manager do?

• A. Bring the SME on board immediately and discuss the implications later.
• B. Ask the existing team members to collaborate with the SME and complete the activity.
• C. Ask the SME to complete all of the necessary changes, which will save time.
• D. Direct the team member to ignore the SME's changes as they were not planned.

Answer explanation

B. Ask the existing team members to collaborate with the SME and complete the activity

During a project, the project manager finds an opportunity to reduce the project cost by completing a deliverable ahead of schedule with a minimal impact on project resources. However, the client has only been focused on the next milestone.How should the project manager approach this situation?

• A. Apply additional resources to realize the early deliverable and ensure the next milestone is achieved.
• B. Focus on the deliverable of the next project milestone as per the client's strict instructions.
• C. Review the change management plan to discuss early benefits realization with the client.
• D. Evaluate whether the client's request will add extra features to the project deliverable.

Answer explanation

C. Review the change management plan to discuss early benefits realization with the client

A healthcare company is in the process of deploying an innovative healthcare solution globally. The project team has completed a limited release. The stakeholders have raised concerns about global healthcare guidelines and risks.What should the project manager do next?

• A. Evaluate lessons learned from similar projects prior to deployment.
• B. Perform a qualitative risk analysis on the identified project risks.
• C. Review compliance and regulatory requirements with stakeholders.
• D. Conduct a feasibility analysis of deploying the solution globally.

Answer explanation

C In the given scenario, the project team has completed a limited release of the healthcare solution, and stakeholders have raised concerns about global healthcare guidelines and risks. To address these concerns and ensure compliance with regulations, the project manager should review the compliance and regulatory requirements with the stakeholders.

A project team is working on the design of a solution for a complex project. Due to a lack of clarity of the customer's requirements, daily meetings were agreed upon between the team and the customer. There are a few external contractors in the project who do not agree with this idea as they feel it is a waste of time.What should the project manager do?

• A. Welcome and involve the contractors as part of the project team.
• B. Ask the contractors to meet with the customer independently.
• C. Ask the customer to develop a document with the requirements.
• D. Warn and penalize the contractors who do not attend the meeting.

Answer explanation

A. Welcome and involve the contractors as part of the project team. Including the contractors in the daily meetings with the customer can help address their concerns, improve communication, and ensure alignment on project objectives and requirements. It also fosters collaboration and a sense of ownership among all team members, including external contractors.