Bai Tap PMP 12

A project manager and project team developing a new product are discussing which work methods and tools to use to build the deliverable. What should the result of this discussion be?

• A. A detailed mitigation plan on the risks for each work method and the tools used
• B. A technology roadmap for creating similar deliverables in the future with the same tools
• C. An agreed-upon work method and tools that should fit the business need and project constraints
• D. A consensus that everything will run as anticipated once the tools and work methods are identified

Answer explanation

Alignment with goals: Choosing work methods and tools should prioritize achieving the project's objectives and meeting the business's needs. This ensures resources are used effectively and deliverables align with expectations.Feasibility within constraints: Considering project constraints like time, budget, and available expertise is crucial. The chosen methods and tools should be realistic and achievable within these limitations.Team buy-in: Reaching agreement through discussion fosters ownership and commitment from the team. By understanding the rationale behind the chosen methods and tools, the team is more likely to be engaged and motivated to use them effectively.

A project manager is instructed by the project sponsor to draft the project charter. The project sponsor asks the project manager to involve a particular stakeholder in order to provide necessary resources. However, the stakeholder is refusing to get involved because the stakeholder thinks that there is no benefit in using the project deliverable.What should the project manager do to resolve this?

• A. Consider the stakeholder as a risk and evaluate possible solutions with the project team.
• B. Escalate to the project sponsor due to the political nature of the issue.
• C. Improve communication with the stakeholder to obtain their assistance in the future.
• D. Meet with the stakeholder to discuss the impact of the deliverable.

Answer explanation

Open communication: A direct conversation allows the project manager to understand the stakeholder's reasoning for refusing involvement. Addressing concerns directly through respectful and open communication is often more effective than assumptions or escalation.Clarifying potential benefits: By engaging with the stakeholder, the project manager can explain the broader impact of the project deliverable and its potential benefits beyond the stakeholder's immediate purview. This could involve demonstrating how the deliverable aligns with the organization's strategic goals or could benefit other departments and initiatives.Collaborative solutions: The conversation might reveal alternative solutions or modifications to the deliverable that could address the stakeholder's concerns and encourage their participation. This collaborative approach fosters ownership and increases the chances of securing the necessary resources.

While working on a proposal for a national-level solution, a new project manager finds that the proposal is asking for compliance from various organizations and policies. The project manager understands that while several compliances are in place, some of the specific regulatory needs for this project are not in place. Senior management advised the project manager to overlook these compliance problems, because they will be ready when that stage of the project is reached, and to continue building the proposal.What should the project manager do first?

• A. Verify the regulatory requirements and establish a strategy for compliance.
• B. Document the interactions with senior management in the risk register.
• C. Advise senior management that itis ethically unprofessional to continue.
• D. Build the proposal with an alternative set of regulatory requirements.

Answer explanation

No doubt is A

A company's project management office (PMO) is incorporating more adaptive technologies and has hired a new project manager with hybrid project management experience. The team is slow in adopting the new methodology and has not been updating project artifacts in a timely manner.Which action should the project manager take to improve the team's performance?

• A. Send an email asking all project team members to complete updates at the end of the day.
• B. Speak individually with each project team member about making the needed updates.
• C. Set up a training session for all project team members.
• D. Reach out to the functional managers for support.

Answer explanation

C. Set up a training session for all project team members

A company is launching a new product and decides to transition from a predictive to an agile approach. During the third sprint, the project manager notices that the team is not working as a cohesive unit.Which two rules are appropriate for the project manager to instill in the team? (Choose two.)

• A. Work together daily as a team.
• B. Strive toward continuous improvement.
• C. Send communications to the entire team.
• D. Follow the sprint planning.
• E. Only share suggestions at the end of the sprint.

Answer explanation

A. Daily team collaboration: Frequent interaction strengthens communication, fosters trust, and allows for real-time problem-solving. This is crucial for building cohesion and overcoming the observed lack of unity. Daily stand-up meetings, pair programming sessions, or other collaborative activities can facilitate this interaction.B. Continuous improvement: An agile mindset embraces constant learning and adapting. Encouraging the team to identify and address areas for improvement, both individually and collectively, can spark innovation and boost team dynamics. This ongoing feedback loop promotes growth and helps the team learn and adapt together.

A project manager is working on a large project with a very difficult client. During the course of the project, the project manager realizes that if the project team had a little more time and funding to make some minor changes, the client could realize the benefits of 25% of the project outcomes early.How should the project manager approach this?

• A. Concentrate on the current project milestones.
• B. Make all the changes and then show the client the results.
• C. Develop a business case and submit it to the client.
• D. Update the project management plan for this new work.

Answer explanation

C. Develop a business case and submit it to the client

A project manager identified a risk on a deliverable completed by a contractor and added it to the risk register. During the last inspection meeting for the deliverable, the project manager notices that the suggested mitigation did not produce the expected results.How should the project manager proceed?

• A. Review the procurement performance to identify the root cause
• B. Reevaluate the probability of the risk occurrence and mitigation strategy.
• C. Issue a change request to apply the risk response plan for this risk.
• D. Audit the procurement process to identify why the mitigation did not work.

Answer explanation

What should B help when it already happen? A audit is to identify all nonconformity. So D is my answer.

A project manager is assigned to a project. The project schedule and costs are tight, and the project manager determined that there is a lack of resources to deliver this project.What should the project manager do?

• A. Identify the resource requirements and communicate them to the stakeholders seeking resources.
• B. Update the risk register noting that, due to the lack of available resources, the project is likely to be delayed.
• C. Define the work breakdown structure (WBS), identify the resource gaps, and reduce project management activities.
• D. Formalize a scope change request with the stakeholders to adjust the project scope with the available resources.

Answer explanation

for peers saying A is right, as a PM you should know cost is tight ( no money) so A is a no no. for people saying B, this should be done far far from the preliminary steps so its NO. Option C looks right since Schedule is tight ( no extra day or week or months) so the PM can reduce some activities while creating WBS with available resournces.D is a no no, since the cost and schedule are tight so any change request will likely be rejected.

A team member is frustrated, thinking that their performance is below average since they have not completed as many items as other team members. The team member has become negative and disengaged, bringing team collaboration and productivity downWhat should the project manager do to increase the team's performance?

• A. Meet with the team members and highlight individual contributions to encourage competition among the team.
• B. Reiterate to the team that everyone is an important part of the team and performance is a team measurement, not an individual measurement.
• C. Create a visual board to include the individual team members’ performance levels so the team members can see all the contributions.
• D. Speak to the team lead to identify ways to keep the team performing independently and individually address the team member's concerns.

Answer explanation

B. Reiterate to the team that everyone is an important part of the team and performance is a team measurement, not an individual measurement

A labor union contract negotiation is delaying the completion of a project to build a new manufacturing plant. Because the labor contract was due for renewal this year, the project manager documented the negotiation process as a risk to the project. The project was about to start the first phase of equipment installation at the plant when the negotiation began.How should the project manager address the situation?

• A. Acquire contract resources and submit a change request for the cost impact.
• B. Escalate the issue to the steering committee to ask for mitigation support.
• C. Log the issue and follow the planned actions in the risk response plan.
• D. Meet with the project team to determine options for risk mitigation.

Answer explanation

The correct answer is C. "Log the issue and follow the planned actions in the risk response plan." The situation described indicates that the project manager had already anticipated the risk of the labor union contract negotiation causing delays. Since this was documented as a risk, a risk response plan should have been developed for such a scenario. Thus, the appropriate action when the risk becomes an actual issue is to refer to the predetermined risk response plan and execute the outlined actions. This ensures that the project manager is following a pre-defined, stakeholder-approved approach to address the situation, rather than reacting impulsively or without proper consideration.