211 week 1

which of the following is a disadvantage of housing files in boxes

• Easier to organize documents by category.
• Improved security for sensitive information.
• They do not remain in one location and are easily misplaced.

• Difficulties in accessing specific documents quickly.

The medical office uses an alphabetic filing system, and it is teh medical assistant's responsibility to indez the patient files. The provider in this office is the primary care practitioner for the entire Quincy family ranging from Jason P. Quincy Sr., to his grandson Jason P.

• J. Quincy Sr.
• Quincy, Jason P, III; Quincy, Jason P., Jr.; Quincy, Jason P., Sr.; Quincy, Jayne S.; Quincy, Jillian G

• Jason P. Quincy Jr.
• Jason Q. Quincy

Which of the following is used to hold patient records that will be returned to the files at the end of the day

• Archived documents
• Completed files
• file sorters

• Patient billing statements

What should you use when you need to distinguish files within a filing system

• File size limits
• color coding

• File creation dates
• File types and formats

The filing system that is used when patients name must be kept confidential is

• alphabetical filing system
• numeric filing system
• chronological filing system
• geographical filing system

What does a retention schedule detail

• A retention schedule specifies the format of records.
• A retention schedule describes the roles of employees in record management.
• A retention schedule outlines the types of records created.
• when files should be moved to a storage area and how long they should be kept

Which of the following is a guideline for arranging files in alphabetical order

• treat a hyphenated name as a single unit

• Sort files by their size.
• Compare the first letter of each file name.
• Group files by their creation date.

A variation of shelf filing kept on rolling shelves that slide along permanent tracks in the floor is called

• adjustable shelving
• fixed shelving
• cmpactable files

• static shelving

Files and records that are kept in boxes must be stored ____.

• haphazardly
• inaccessible locations
• in a secure room

• exposed to elements

How often should the office tickler file be checked

• Every few months
• Only when needed
• Daily or weekly
• daily