Video Conference Calls I

Complete

Can you please ​ (a)   ? We can't hear you clearly. "I’d like to​ (b)   the topic of team performance during this meeting." "Don’t forget to ​ (c)   before the meeting starts at 10 a.m." "We’ll​ (d)   to this point after gathering more information." "Let’s ​ (e)   the meeting with a summary of next steps"

• speak up
• bring up
• dial in
• circle back
• wrap up

What does "Speak up" mean?

• join a call or meeting

• talk louder or more clearly

• return to a topic later

What does "bring up" mean?

• End a meeting or conversation.

• Call into a meeting using a phone or device.

• Mention or introduce a topic.

What does "dial in" mean?

• 
  join a call or meeting online

• Revisit a topic later

• conclude a discussion

What does "circle back" mean?

• speak louder

• start a meeting

• return to a discussion point later

What does "wrap up" mean?

• to join a call

• to bring a meeting to an end

• to introduce a topic

Match the headings with the paragraphs:

1. ​ (a) ​ (a)   : Arrive on time for the video conference, just as you would for an in-person meeting - this shows that you value everyone's time and that you are reliable.

2. ​ (b) ​ (b)   : Find a quiet place for the video conference to reduce background noise and distractions. It's also important to let others in the household know that you are in a video conference to avoid interruptions.

3. ​ (c) ​​ (c)   : Ensure this technology is working correctly before the meeting. Doing so can make a huge difference in the overall video conferencing experience.

4. ​ (d) ​ (d)   : The best way to do this is by looking into the camera when speaking, rather than at your screen. This shows you are paying attention and are engaged in the discussion.

5. ​ (e) ​ (e)   : Avoid multitasking during the video conference, such as checking email or browsing the internet. This can be distracting and give the impression that you are not fully engaged in the meeting.

• Dress appropriately
• Follow up
• Mute when not speaking
• Raise your hand to speak
• Appropriate body language
• Be punctual
• Appropriate location
• Check your camera and microphone
• Good eye contact
• Avoid distractions

Match the headings with the paragraphs:

1. ​ (a)​ (a)   :When not speaking, mute your microphone to avoid background noise and distractions. This also helps to avoid accidentally interrupting other participants

2. ​ (b)​ (b)   : Use the "raise hand" feature in the video conferencing platform to signal that you want to speak. This helps to prevent interruptions and ensure that everyone has a chance to speak

3. ​ (c) ​ (c)   : During the video conference, you should aim to sit up straight and avoid slouching. This helps to convey professionalism and engagement.

4. ​ (d) ​ (d)   : Do this after the video conference to recap any next steps. This helps to ensure that everyone is on the same page and that tasks are completed efficiently.

5. ​ (e) ​ (e)   : Even though you are not in a physical office, it's important to look professional for a video conference. Doing so, not only shows respect for the other participants, but it also helps to put you in the right mindset for a productive meeting.

• Mute when not speaking
• Raise your hand to speak
• Appropriate body language
• Follow up
• Dress appropriately
• Be punctual
• Check your camera and microphone
• Appropriate location
• Avoid distractions
• Good eye contact