Conducting Meetings in Agricultural Organizations

True or False? Parliamentary procedure is a set of rules and regulations for properly conducting meetings.

• False

• True

The number of members that must be in attendance at a meeting for business to be conducted is called a(n) _____.

• Forum

• Quorum

• Census

• Majority

The person responsible for conducting the meeting is the _____.

• Chairperson

• Secretary

• Treasurer

• Member

A complete, written record of the proceedings of a formal meeting are called the meeting's _____.

• Summary

• Agenda

• Minutes

• Notes

Motions that ask questions, correct mistakes, ensure the accuracy of a vote, or change or modify rules are called _____ motions.

• Privileged

• • are related to parliamentary rules and procedures, not to other motions

• Subsidiary

• • bring up a new topic of discussion before the assembly

• Main

• • are motions that deal with managing other motions

• Incidental

• • have the highest precedence of all motions, and deal with rights or needs of the organization

The hammer-shaped tool that the person conducting the meeting uses to send specific cues to the assembly is a(n) _____.

A complete, written record of the proceedings of a formal meeting are called the meeting's _____.

What is the purpose of privileged motions?

List and explain the four main goals of parliamentary procedure.

Match the type of vote to its definition

• Ballots

• The chairman asked for all in favor to raise their hand or stand, then repeats for those opposed

• Voice

• Anonymous votes that are written, tallied, and recorded

• Roll call

• The chairman asks for a verbal response from all members in favor of the motion, and then from all members opposed to the motion.

• Rising

• Each member is asked for their vote and it is recorded indivudually