Meetings

What is a common feature of formal meetings?

• No agenda

• Structured format

• Casual dress code

• Spontaneous discussions

What is a key characteristic of informal meetings?

• Strict rules

• Relaxed structure

• Detailed minutes

• Formal attire

What is one of the main purposes of meetings?

• To discuss and generate ideas

• To avoid communication

• To increase individual work

• To reduce team interaction

Meetings are held to consult on issues and ______.

• create more issues

• solve problems

• ignore problems

• delay decisions

Meetings are important for setting ______.

• distractions

• targets

• confusion

• delays

What is a primary purpose of meetings in terms of idea generation?

• To suppress ideas

• To discuss and generate ideas

• To ignore suggestions

• To discourage creativity

What must a chairperson ensure is correct before a meeting?

• The agenda

• Previous minutes

• The voting process

• The meeting location

What must the chairperson declare and record during a meeting?

• The agenda

• The results of the vote

• The meeting time

• The quorum

What should be checked in the meeting room?

• The color of the walls

• The type of chairs

• Light, heat, layout, equipment, refreshments

• The size of the table

What is one of the responsibilities of the admin assistant on the day of the meeting?

• Prepare the meeting agenda

• Greet attendees

• Take meeting minutes

• Send out invitations