Document Control Quiz

What is the primary purpose of document control?

• To store as many documents as possible

• To manage documents systematically and ensure accuracy and compliance

• To limit access to all employees

• To avoid creating new documents

Why is document control important for an organisation?

• It ensures employees work with outdated documents

• It increases confusion in document handling

• It helps maintain consistency, accuracy, and compliance

• It eliminates the need for document tracking

What is the purpose of creating document templates?

• To reduce document storage space

• To ensure consistent formatting and content

• To eliminate the need for labeling documents

• To allow unrestricted editing of documents

What does a document identification system help with?

• Ensuring documents are randomly named

• Making documents harder to find

• Easily tracking and locating documents

• Eliminating document templates

Why is version control important in document control?

• It allows unauthorized access to documents

• It tracks revisions and ensures access to the most current version

• It reduces the number of required approvals

• It prevents documents from being edited

What is the role of document access controls?

• To restrict all document access

• To allow only external contractors to edit documents

• To ensure authorized personnel can access documents while protecting sensitive information

• To eliminate the need for document review

What is a disposal process in document control?

• A system to permanently delete all documents

• Guidelines for document retention and proper disposal methods

• A method for unauthorized access to documents

• A way to prevent document creation

What is the main difference between document management and document control?

• Document management is focused on document lifecycle, while document control focuses on compliance and quality management

• Document management applies only to physical documents

• Document control eliminates the need for document storage

• Document control applies only to personal documents

What is the primary goal of document management?

• To ensure documents are disorganized and inaccessible

• To prevent document indexing and search capabilities

• To organize, secure, and provide easy access to documents

• To eliminate document collaboration features

What is the correct statement about document management? Tick all that apply

• It is cost-effective

• It improves efficiency

• It eliminates the need for document review

• It only applies to paper-based documents