Understanding Request Letters

What is the correct format for a request letter?

• Date and body only

• Sender's name only

• Recipient's address and closing only

• The correct format for a request letter includes sender's address, date, recipient's address, greeting, body, closing, and signature.

Which part of the letter is the greeting?

• The closing statement.

• The body of the letter.

• The signature.

• The salutation.

Identify the main request in this letter: 'I would like to request a meeting.'

• Request for a meeting

• Request for a phone call

• Request for a document review

• Request for a lunch invitation

What is an example of polite language in a request letter?

• I need the documents now.

• Please give me the documents.

• Can you send the documents?

• Could you please provide the necessary documents?

How can you ensure your request is clear?

• Ask multiple questions at once.

• Use vague language to confuse the reader.

• Be specific and direct in your communication.

• Avoid providing any context or background.

What is the purpose of the closing in a request letter?

• To summarize the request and provide a polite ending.

• To list the sender's qualifications and experiences.

• To provide a detailed explanation of the request.

• To introduce the main topic of the letter.

Which of the following is a concise way to make a request?

• Can you assist me?

• I need help, please.

• Would you mind helping?

• Please help me.

Why is it important to use polite language in a request letter?

• Polite language is unnecessary in formal communication.

• Using casual language makes the request more relatable.

• Request letters should always be direct and blunt.

• It is important to use polite language in a request letter to show respect, create a positive tone, and increase the chances of a favorable response.

How can you check if your letter is clear and concise?

• Use complex jargon to impress the reader.

• Ignore the audience's understanding.

• Read aloud, remove unnecessary words, and ensure clarity.

• Add more details to every point.

What should you include in the closing of a request letter?

• Include a detailed history of the request

• Express gratitude, restate the request, provide contact information, and use a polite closing.

• Add a list of unrelated topics

• Use a casual greeting instead of a polite closing