Fundamentals of Records Management

What is the representation of information in a formalized manner suitable for communication, interpretation, and processing?

• Data

• Document

• Information

• Record

What is defined as the smallest unit for filing?

• Data

• Document

• Information

• Record

What provides evidence of a business transaction?

• Data

• Document

• Information

• Record

What is a building designed for the low-cost storage, maintenance, and communication of semi-current records?

• Records Center

• Archives

• Archival repository

• Document

What type of records are usually selected for permanent preservation?

• Active records

• Inactive records

• Archives

• Public records

What is the term for recorded information created or received and used in the operation of an organization?

• Records

• Documents

• Files

• Data

What is the basic element of records management program?

• Mail operations

• Classification operations

• File operations

• All of the above

What is essential for the continuation or reconstruction of an organization after a disaster?

• Vital record

• Important record

• Useful record

• Nonessential record

What type of records are stored in inactive storage areas until the time for their destruction?

• Vital record

• Important record

• Useful record

• Nonessential record

What is the term for records that may never have any value or no present value to the organization?

• Vital record

• Important record

• Useful record

• Nonessential record