Understanding Digital Documents

What is a digital document?

• A digital document is a hardware device used for storage.

• A digital document is a physical paper file.

• A digital document is an electronic file containing information.

• A digital document is a type of software application.

Name three common formats of digital documents.

• JPEG

• HTML

• PDF, DOCX, TXT

• MP3

What software is typically used to create digital documents?

• Database management software (e.g., MySQL)

• Spreadsheet software (e.g., Microsoft Excel)

• Presentation software (e.g., Microsoft PowerPoint)

• Word processing software (e.g., Microsoft Word, Google Docs)

How can digital documents be shared securely?

• Use unencrypted email for transmission

• Share via public cloud without restrictions

• Use encryption, secure transfer protocols, access controls, and digital signatures.

• Post documents on social media for visibility

What is the purpose of metadata in digital documents?

• To increase the file size of the document.

• To replace the actual content of the document with placeholders.

• To encrypt the document's content for security purposes.

• The purpose of metadata in digital documents is to describe and provide information about the document's content, context, and structure.

Explain the difference between a PDF and a Word document.

• A Word document is a fixed-format file that cannot be changed.

• A PDF is a type of Word document that can be easily edited.

• A PDF is a fixed-format document that preserves layout and is not easily editable, while a Word document is editable and designed for text processing.

• A PDF is primarily used for spreadsheets and data analysis.

What are the advantages of using digital documents over paper documents?

• Advantages of using digital documents include easier storage, enhanced collaboration, improved security, and lower environmental impact.

• Paper documents are easier to share with multiple users.

• Digital documents are more expensive to produce.

• Digital documents require more physical storage space.

How can you ensure the accessibility of a digital document?

• Include only black and white images

• Use clear headings, alternative text for images, sufficient color contrast, accessible fonts, and logical content structure.

• Use complex jargon and technical terms

• Organize content randomly without headings