ERP Systems Scenario-Based Quiz

Scenario: A medium-sized manufacturing company has departments for HR, Finance, Sales, and Operations. Each department uses different software, and data sharing is done manually via spreadsheets. As a result, the company is facing delays in fulfilling customer orders and struggles with accurate financial reporting. Management is considering adopting an ERP system to solve these issues. Question: Which of the following is the MOST significant benefit the company would gain from implementing an ERP system?

• Increased advertising reach

• Centralized and real-time data sharing

• Lower internet usage costs

• Reducing the number of departments

Scenario: XYZ Corp is in the early stages of selecting an ERP vendor. They want a cost-effective solution that is open-source and allows high customization, especially for their small-scale operations. They do not want to commit to expensive licenses upfront. Question: Which of the following ERP systems would BEST suit XYZ Corp's needs?

• SAP S/4HANA

• Oracle ERP Cloud

• ERPNext

• Microsoft Dynamics 365

Scenario: ABC Ltd recently implemented an ERP system. However, employees in the finance and HR departments are struggling to adjust to the new software. They feel the previous manual system was simpler and easier to use. Question: What is MOST likely the cause of this challenge?

• ERP systems reduce the number of employees

• The ERP implementation skipped the training phase

• ERP systems cannot integrate finance and HR modules

• ERP systems are only useful for inventory control

Scenario: A logistics company wants to track its vehicles in real-time, receive alerts on maintenance, and integrate this information with their HR and payroll systems. They are considering ERP software to achieve this. Question: Which modern ERP feature would MOST help them meet their needs?

• Real-time vehicle coloring tool

• Integration with Internet of Things (IoT)

• Built-in GPS navigation for users

• A dedicated warehouse module only

Scenario: A company is experiencing bottlenecks in their sales department due to lack of integration with other teams. Data is updated manually and is often out of sync. The management is evaluating ERP systems that offer features like real-time analytics to address the issue. Question: What advantage of ERP systems would MOST directly resolve their challenge in the sales department?

• Improved graphic design tools

• Use of a real-time analytics

• Reduction of the marketing team size

• Outsourcing IT support

Scenario: An e-commerce company has grown rapidly and needs a system to coordinate inventory, shipping, customer service, and finance. The managers complain about duplicated data and poor reporting. Question: Which ERP feature will MOST help them streamline their operations?

• Departmental independence

• Centralized database

• Manual record-keeping

• Expanding physical storage

Scenario: A manufacturing firm wants an ERP system that allows easy tracking of production schedules, supplier deliveries, and raw materials. Question: Which module of an ERP system is MOST relevant in this scenario?

• Human Resources

• Finance and Accounting

• Operations and Production

• Customer Relationship Management

Scenario: A company using separate systems for accounting and HR is experiencing delays in payroll processing and compliance reporting. Question: What is the PRIMARY benefit of using an ERP system to resolve this issue?

• Reduces number of employees

• Combines HR and Accounting into one platform

• Enables outsourcing of payroll

• Supports manual tax calculations

Scenario: A CEO is concerned about the long-term cost of ERP implementation. However, her CIO argues that ERP brings value beyond upfront costs. Question: Which of the following BEST supports the CIO's argument?

• ERP eliminates the need for technical staff

• ERP provides immediate cost savings after installation

• ERP enables better long-term decision-making through integrated data

• ERP makes the organisation smaller

Scenario: A business with five departments (sales, HR, finance, logistics, and operations) wants to switch to a cloud-based ERP system. Question: What is a KEY advantage of choosing a cloud-based ERP system over traditional ERP?

• Requires more office space

• Higher upfront hardware costs

• Access from anywhere with internet

• Less secure than manual systems