Facilitated Meetings: How to Run a Facilitated Meeting

The video tutorial outlines a six-step process for facilitating effective meetings, emphasizing preparation, setting clear outcomes, creating an agenda, encouraging participation, testing ideas, and reviewing results. It highlights the importance of inclusivity, impartiality, and flexibility in facilitation.

What is the key focus of preparation before a meeting?

• Selecting a meeting leader

• Deciding on refreshments

• Understanding issues and logistics

• Creating a detailed agenda

What question helps set the outcome frame at the start of a meeting?

• How many people will attend?

• When will the meeting end?

• What do we want to achieve?

• Who will take notes?

What does the acronym OARR stand for in the facilitation process?

• Order, Agreement, Responsibility, Reflection

• Options, Analysis, Response, Resolution

• Objectives, Actions, Results, Review

• Outcome, Agenda, Roles, Rules

Why is it important to ensure everyone has a chance to speak during a meeting?

• To fill time

• To avoid silence

• To gather diverse insights

• To follow protocol

What is the purpose of considering counter views in a meeting?

• To delay decision-making

• To test the robustness of ideas

• To confuse participants

• To increase meeting length

Which attitude is essential for ensuring all participants feel respected and heard?

• Efficiency

• Inclusivity

• Decisiveness

• Assertiveness

What should a facilitator do if the meeting process isn't working?

• Ignore the issue

• Adapt the process

• End the meeting early

• Stick to the original plan