Chairing Meetings - Hosting the Meeting

The video tutorial provides guidance on effectively hosting a meeting. It emphasizes the importance of arriving early, greeting guests, and using the FROGS acronym to build relationships. The tutorial also covers setting the mood, establishing rules, and ensuring everyone is introduced and participates. The chair's role in facilitating and controlling the meeting's structure is highlighted.

What is one of the key responsibilities of a meeting chair before the meeting starts?

• To arrive early and greet guests

• To prepare refreshments for all attendees

• To send out meeting minutes in advance

• To finalize the meeting agenda

What does the 'F' in the FROGS acronym stand for?

• Food

• Family

• Finance

• Friends

Which topic is NOT part of the FROGS acronym?

• Finance

• Social/Sport

• Organizations

• Geography

Why is it important to set two meeting start times?

• To ensure refreshments are ready

• To allow for technical setup

• To accommodate late arrivals

• To differentiate between informal and formal parts

What is a typical example of a ground rule that might be set at the start of a meeting?

• Refreshment breaks

• Seating arrangements

• Confidentiality expectations

• Dress code requirements

What should a chair do if they are not familiar with everyone in the meeting?

• Create a meeting map with names

• Send a follow-up email with names

• Assign seating based on names

• Ask everyone to wear name tags

What is a vital component of opening any meeting?

• Providing refreshments

• Ensuring all technology is working

• Distributing meeting materials

• Establishing authority as chair