Microsoft Project 2021 From Beginners to Advanced - Resource Overallocations

The video tutorial covers how to manage task reassignment and over allocations in project management software. It begins with an introduction to task reassignment and the issues of over allocation. The tutorial then explains the drawbacks of using the 'prevent over allocations' button in the Team Planner format tab. It proceeds to demonstrate how to use the Gantt chart view and resource usage view to identify and manage over allocations. Finally, it shows how to use filters to pinpoint and resolve over allocated resources, ensuring efficient task management.

What issue arises when a task is reassigned to the IT trainer?

• The task is marked as unimportant.

• The task is automatically deleted.

• The task is completed ahead of schedule.

• The task causes an over-allocation of time.

Why is it advised not to use the 'Prevent Over Allocations' button?

• It permanently deletes tasks.

• It increases the workload of the trainer.

• It does not affect the schedule at all.

• It can cause unexpected changes without notifying the user.

What does the red person icon in the Gantt chart view indicate?

• A task is under budget.

• A task has over-allocated resources.

• A task is on hold.

• A task is completed.

What is the purpose of the 'Scroll to Task' button in the Gantt chart view?

• To delete a task.

• To jump to the relevant part of the Gantt chart for a specific task.

• To add a new task.

• To export the Gantt chart.

In the resource usage view, what does highlighting a resource in red signify?

• The resource is underutilized.

• The resource is over-allocated.

• The resource is on vacation.

• The resource is not assigned any tasks.

What is a potential solution for resolving over-allocations?

• Reducing the number of resources available.

• Assigning additional resources to the tasks.

• Ignoring the over-allocation warning.

• Assigning more tasks to the same resource.

How can filtering help in managing over-allocations?

• By hiding all tasks.

• By showing only over-allocated resources.

• By increasing the workload of all resources.

• By deleting over-allocated tasks.