Outlook Inbox Management Quiz

What is the primary goal of the three-folder system introduced in the video?

• To unsubscribe from newsletters

• To forward emails to colleagues

• To delete all unnecessary emails

• To achieve inbox zero by organizing emails

Which folder is used for emails that require a response or action?

• Read Later

• Waiting On

• Deleted Items

• Action Items

What is the purpose of the 'Waiting On' folder?

• To store emails that need to be read later

• To keep track of emails waiting for a response from others

• To archive completed tasks

• To delete spam emails

How can you quickly archive a message in the Outlook web app?

• Right-click and select Archive

• Drag it to the Deleted Items folder

• Press the Delete key

• Press the E key

What technique is suggested for prioritizing tasks within the Action Items folder?

• Using pinning or flagging

• Using color coding

• Using separate folders for each task

• Using a calendar reminder

What should you do if someone doesn't respond to an email in the 'Waiting On' folder?

• Ignore it

• Delete the email

• Move it to the Action Items folder

• Follow up with a reminder

What is a benefit of setting up rules in Outlook?

• It automatically deletes all emails

• It helps organize emails without manual intervention

• It forwards all emails to another account

• It unsubscribes from all newsletters

Which condition can be used in rules to move emails to a specific folder?

• If the email has an attachment

• If the email is marked as spam

• If the email is from a specific sender

• If the email is older than a week

What is a recommended frequency for checking emails to maintain focus?

• Every five minutes

• Once a day

• Every hour

• Two to three times a day

What is a suggested action to reduce distractions from email notifications?

• Turn off notifications

• Check emails every minute

• Reply to every email immediately

• Use a separate email client