WorksheetsR001 - Data Security and Protection
Total questions: 22
Worksheet time: 12mins
DPA stands for...
Data Protection Association
Data Process Act
Data Protection Act
Data Processing Association
Personal data collected by companies must be secure. Which of the following should be kept secure?
Personal details such as name and age
Credit / debit card details
Address
Contact details such as phone numbers and emails
Keeping data secure means...
Preventing it from being accidentally changed, damaged or lost.
Preventing it from being changed, damaged or lost on purpose (unauthorised users).
Printing out customer data and storing it in a locked filing cabinet
Never storing customer data so it cannot be changed, damaged or lost.
Data can be kept secure by regularly backing it up.
True
False
Data stored on a computer can be secured by...
Using strong passwords
Disconnecting the computer / server from the internet
Use of firewalls
Not telling anyone that you store data
Encrypting all data (stored and transmitted)
Data could also be secured by giving different staff the right to use view or use certain data. This is called...?
User management
Access rights and Permissions
Data Control
Access rights and permissions means...
Senior staff e.g. managers, can access files and folders that some other staff cannot.
All staff can access all files and folders.
Files and folders can have access rights set so that some users only have 'read-only' access.
Only some staff have the right to access the a company building. This is called permission.
Some files or folders could be password protected.
Some companies might need to physically protect their data which might be stored on servers, computers, discs etc. Physical security relates to what?
Making sure computers, servers and other storage cannot be accessed electronically.
Making sure that people cannot physically get to, use or touch computers, servers and storage devices.
Select all of the examples of physical security measures.
Using a Firewall
RFID tags / badges so that staff can scan doors to open them
Use of antivirus software
Locking doors to protect equipment
Putting bars on windows or using strengthened glass
Digital signatures are an example of....
security
encryption
messages
signatures at the bottom of an email
Look at this picture. What should go at position 1?
Message can be read
Message written
Message scrambled
What occurs at position 2?
Key used to scramble message
User creates a code to hide message
Encryption key used to scramble message
What occurs at position 3?
Message is sent via a secure network
Unscrambled message sent
Scrambled message sent
What does step 4 show?
The encrypted message
Nothing
The user sent a message having created their own secret code
What happens at step 5?
Any encryption key can be used to unscramble a message
The same encryption key is used to unscramble the message
The person who received the message can read it
The person who received the message can unscramble it manually
What does position 6 show?
The message has been recieved
The message can be read
Data needs to be protected from online threats. This can be done in the following ways...
Anti Virus Software
Becoming an 'offline' company
Firewalls
Making sure their website can only be accessed with passwords and log-in screens
A fire wall is...
A wall made of fire
A piece of software that monitors incoming and outgoing data transmissions and blocks possible threats
A person employed to watch for strange activity on their computers and servers
Anti virus software is...
Software that detects viruses, Trojans and Worms and removes them to limit their damage and impact
Software which automatically detects viruses, Trojans and worms and quarantines or removes them.
Software which detects viruses, Trojans and worms and can be setup to deal with it automatically or alert the user.
Software which attracts viruses to a network
To be effective, anti-virus software must...
be regularly updated
used only when you think there is a virus on your device(s)
make regular scans
be the latest version of the anti-virus software available
be used alongside a firewall, to cover all potential threats
Anti-spam software can be used to protect against...
Spam letters sent to the organisation from unknown people who are often advertising something.
High volumes of spam emails sent to the organisation from unknown people who are often advertising something.
Spam emails which contain trojans, worms, viruses or phishing attacks.
Anti-spam software can be used to protect against targeted phishing attacks. What is phishing?
A relaxing hobby
People sending unwanted advertisement by email
The process of trying to steal data or usernames / password by getting users to click on links or reply to emails, sent by people often pretending (impersonating) other businesses.
