WorksheetsDocument Management System Pop Quiz!
Total questions: 10
Worksheet time: 5mins
In GFOS Phase 2 Release 1, the following are the departments which will be the key users for DMS:
LMR, SRD and Branches
Finance, DDD and BMD
Branches, Credit and DDD
Credit, BMD and Procurement
Below are the benefits of DMS, except:
It will act as underlying infrastructure and a centralized electronic document repository for multiple enterprise systems
It will ensure important documents are retained
It will promote paperless collaboration across different departments through automation of business processes using its Workflow capabilities
It automatically identify document types when users upload into DMS
Name 2 types of Document Search/Retrieval:
Document Group and Document Type
Wildcard and Query
Document Type and Custom Query
Search and Browse
Below are the features of DMS implement in CGC, except:
Workflow
Document Notes
Document Revision
Batch Scanning
To scan hardcopy documents, user require to select _________ icon on MFP screen:
Copy Icon
Scan to DMS
Scan to Email
HP Secure Pull Print
To upload documents into DMS, users are required to do the following steps below, except:
For batch hardcopy scanning, remove all the stapler and clips, place separator and scan it.
Print all the softcopy document, rescan it through MFP and upload through web client.
After document has been scanned, user can upload through web client.
User is required to do indexing process to tag the document with relevant information.
In KASTLE, user is required to click ____________ button to update documents status and date through integration.
Save
View DMS
Integrate DMS
Generate Doc
Which of the below high level objectives of DMS implementation is/are true?
Document Management System as a centralized electronic repository for important documents in CGC
To eliminate or reduce the movement of physical documents from branches to head office.
To eliminate or reduce duplication of physical documents by various departments.
All of the above
During indexing process, keywords will be automatically populated by typing the ________.
New Business Registration Number
Customer Name
Application Number
Old Business Registration Number
What is the main purpose of Document Separator:
To automatically separate the document for batch scanning.
As front cover for each of the document for batch scanning.
To ease identification of different set of documents.
None of the above.
