WorksheetsPhoto rights
Total questions: 9
Worksheet time: 5mins
I have a nice picture with some trainees and teachers on it which a teacher of the partner college took. I want to use it for a brochure or article. What do I need to do?
It was from an event where we collected participant lists – That is sufficient.
I name the college as the source and then I can use it
I need to ask the persons depicted if they agree, then I can go ahead and use the picture.
I need to get written consent from all persons depicted and check if I have the written rights of use declaration from the teacher who took the picture.
A GIZ colleague took a picture of a landscape during a personal trip to Phu Quoc. I want to use it as a graphic for a publication. What do I need to do?
Nothing
Get the consent to use it from your supervisor
Get written rights of use from the colleague
Get oral consent from the colleague
I hire a photographer to take pictures of an event. What do I need to do?
Write in the ToR that the photos will be used by GIZ
Make sure to use the contract format for film and photo production
Make sure to use the contract format for film and photo production and request the contractor to get written consent of persons depicted on photos according to our template
Use contract for film and photo production, get consent forms and notify legal department in HQ as well as country office
I want to save pictures on MS Teams. What do I need to do?
Name it correctly: Date_Staff initials_Place_Event_Number of picture
Save the written rights of use and consent forms together with the picture in a restricted folder
List the picture in the Photo Inventory Excel file
All of the above
I want to livestream an event. What do I need to do?
Its best to use Facebook or YouTube for livestreaming
Use a registered platform, inform the participants in the invitation and at the beginning of the event about livestreaming, request written consent from speakers
Inform participants at the end of the event that it was livestreamed
Inform participants at the beginning about livestreaming
Ask the participants to turn off their camera
Where can I find the rights of use transfer agreement template?
Under RBM Monitoring/Guidelines and templates
Under data protection/Guidelines/Photos
Under data protection/Templates/Photos
Under Office Management/Orientation
What does a full set of participant list and signature list include?
Complete data protection information
A separate field for signature of participation and a separate field for consent to processing of data and pictures/videos
Signatures of participants on signature list
An excel soft copy of the participant list
All of the above
Who do I send soft copy of participant list and scanned signature lists to? (first name)
(a)
How can you get consent from people in an MS Teams meeting for the recording?
Get consent before the meeting.
Thumbs up or down in the chat.
Disapproval via audio channel.
In big meetings people can be made aware that they will not appear anywhere in a recording if they do not contribute.
All of the above
