WorksheetsProject Monitoring and Control in Construction
Total questions: 15
Worksheet time: 12mins
What is monitoring? choose relevant answers
Understanding what is happening on a project
Actions taken in response to the information
Obtain information about the project by various means
What are the important elements in project that need to be monitored and controlled?
Cost
Time
Quality
Client
Select the three top most important phases in construction project management
Planning
Scheduling
Monitoring & Control
Project Closure
Defect Liability Period
Monitoring and control of the progress of work can be achieved through proper program of work, which are logically planned, constantly reviewed and closely monitored.
False
True
Select the correct statement below related to monitoring and control activities
Monitoring work progress is to compare the actual work progress against the planned work progress
Monitoring and control is important to ensure that the project will be smooth in operation
It is important to anticipate all events and build contingency plans into the project for any unexpected deviation that often occur
•Progress on the project is required to be monitored and compared as the work proceeds in order to be able to identify and measure the differences between actual and planned performance.
In the case where these differences are large, control action is normally required to try to bring the actual performance on course with the desired state of plan
The classical control stages involve three stages as follows
Measuring the state of the system.
Comparing these measurements with the desired state of the system.
Taking corrective action to return the system to its desired state or to minimize some loss function.
In a common construction project, monitoring and planning, select the steps required in the PDCA cycles
Make a plan (P-Plan)
Implement the plan (D - Do)
Monitor actual output and record it (through reporting actual and planned parameters and their variations) (C - Check)
Take action (A - Action)
Why do we need to monitor and control our projects?
To ensure the project is completed with the stipulated time
To ensure the project is completed with the required quality
To ensure the project use the given budget and maximize profit
To maintain company's good image
If progress too fast or too slow could also increase cost.
How do we ensure that the monitoring and control are effective on site?
Inconsistent monitoring on activities
Discussion with head of workers in the morning, on the activities and quantity of work to be completed according to the agreed planned schedule
Discussion with head of workers in the evening on the task of the day and if required, may be to the extension of working time for the day. (only if critical activities are affected)
Fortnightly meeting to discuss on the requirement and resource problems, including material, machinery and labor. This is to ensure resources are always sufficient
How often we need to closely monitor the progress?
Depends on the complexity of the project, size, etc.
Could be done daily
Could be done weekly o
Could be done fortnightly
Could be done monthly
Common programs prepared by the contractor to monitor and controlled are:
Master program
Monthly program
Weekly program
Sub contractors program
Material procurement program
Planned activities can be based on various standards (targets) as follows:
Established standard based on cost, schedule and quality
Standards (s-curve, work programmes , etc) must be used to check progress
Standards (drawing, contract documents, specifications) must be used to ensure quality adherence
Standard measurement serves as goals and guidance to monitor and control by all project stakeholders
Actual Activities can be referred as follows:
Second components of the project control system.
Site inspection can provide actual scenario of the activities
Includes accurate cost (actual cost), schedule and quality information about the project.
Actual performance compare to planned performance provides progress.
On-site review, walk-through and quantity reports can provide information on the progress of the project
Select the relevant factors that affect cost control
Changes during construction
Delay in checking and approval of workmanship.
Reliable sub contractors
Shortage of skilled labor & Inadequate machinery/ plant
Unforeseen shortage of essential materials.
Select correct information for the shown picture
The picture shown is a baseline “S” curve. Baseline means the initial plan for the project.
An “S” curve is basically is a cost loaded schedule.
It represents the weeks plan cost (X axis) against the planned time (Y axis). That intersection point creates the “S” curve.
Once the baseline “S” curve is established, then you begin to measure the variance from your plan to the actual
An example is that the actual is below the line then you are spending less than planned. If it is above the plan line you are spending more than planned in relationship to the schedule.
