WorksheetsRevision_Meeting Skills
Total questions: 35
Worksheet time: 18mins
Which is NOT a purpose of conducting a meeting?
To air grievances
To deal with a current problem
To invite people to attend a meeting
To give information on a particular matter
Which of these describes a formal meeting?
Not planned in advance
Has a predetermined set of topics
Members are not necessarily notified through formal means
Does not necessarily keep a record of the meeting discussions
What is an Inaugural General Meeting [IAGM]?
A meeting that is held to discuss day-to-day affairs.
A meeting to discuss urgent matters that cannot wait until the next Annual General Meeting [AGM]
A meeting that is held to decide whether a society should or should not be formed.
A meeting that is held once a year to elect the officials of the committee, to receive reports and to give members the chance to speak.
What is the Standing Committee?
The committee that is elected at the Annual General Meeting and is the leading committee in any organisation.
The committee that is appointed by the Executive Committee to deal with separate sections of the work.
The committee that is appointed by any committee for the purpose of decentralisation.
The committee that functions are for advisory and temporary.
A meeting must be properly convened to be valid. Properly convened means
A notice must be free from errors of any misleading information.
The chair must allow proposal and amendment be made.
There must be a quorum to hold the meeting.
The appointment of the chair must be valid.
A meeting must be properly conducted to be valid. Properly conducted means
A notice must be free from errors of any misleading information.
The chair must allow proposal and amendment be made.
There must be a quorum to hold the meeting.
The appointment of the chair must be valid.
A meeting must be properly constituted to be valid. Which of these does NOT mean properly constituted?
The appointment of the chair must be valid.
The chair must ensure that business dealt is within the scope of the meeting.
There must be a quorum to hold the meeting.
Which information is NOT needed in a Notice of Meeting?
Day and date of meeting
Venue of meeting
Items to discuss
Date of issuance
Which of these describes an Agenda?
Usually written in a paragraph
Must be verified by the Chair
Acts as a meeting programme
Contains record of meeting discussions
Which of these is NOT true about Minutes of Meeting?
Must be prepared before a meeting.
Must be verified by the Chair
Contains the list of meeting attendees
Contains record of meeting discussions
Why is an Agenda important?
It gives information about the venue of a meeting.
It contains the names of those absent in a meeting.
It serves as guide to run a meeting in the correct order.
It provides ground for taking actions and a record of history for future reference.
This is part of ___________
A notice of meeting
An agenda of meeting
Minutes of meeting
This is part of ___________
A notice of meeting
An agenda of meeting
Minutes of Meeting
This is part of ___________
A notice of meeting
An agenda of meeting
Minutes of meeting
Which of these items is optional in an Agenda?
Apologies for absence
Any other business
Correspondence
Special Business
"Make sure a quorum is present before starting a meeting". This refers to the duty of a ____________.
Chair
Secretary
Treasurer
Committee Member
"Ensure all cheques are signed by approved signatories". This refers to the duty of a ____________.
Chair
Secretary
Treasurer
Committee Member
"Make motions by putting forward ideas and vote in a meeting". This refers to the duty of a ____________.
Chair
Secretary
Treasurer
Committee Member
"Read out minutes of the last meeting to be approved and signed". This refers to the duty of a ____________.
Chair
Secretary
Treasurer
Committee Member
A motion must be seconded before it can be discussed in a meeting.
True
False
A motion needs to be amended if it is not worded properly.
True
False
A defeated motion is known as substantive motion.
True
False
Voting may take place during a motion amendment process.
True
False
What does BALLOT mean?
A voting method that requires member to raise hands.
A voting method that requires members to vote secretly.
A voting method that requires members to say "Aye" or "No".
A voting method that requires members to stand up.
All committee members have the right to vote.
True
False
A chair is entitled to a casting vote.
True
False
Co-opted members usually do not have voting rights.
True
False
A motion becomes a resolution once it is put to vote.
True
False
Meeting members who do not wish to vote may abstain. This means
They can vote later as they wish.
They can formally decline to vote.
They can ask someone to vote for them.
"A motion is carried unanimously" means that
Everyone votes in favour of the motion.
Most of the members vote for the motion.
The difference between those who vote for and against a motion is small.
"A motion is carried by a small majority" means that
Everyone votes in favour of the motion.
Most of the members vote for the motion.
The difference between those who vote for and against a motion is small.
"A motion is carried by a large majority" means that
Everyone votes in favour of the motion.
Most of the members vote for the motion.
The difference between those who vote for and against a motion is small.
"Shall we get down to business?" This phrase is used for
Interrupting
Moving forward
Stating the meeting objective
Commenting on other opinions
"Up to a point, I agree with you, but ....." This phrase is used for
Agreeing
Interrupting
Disagreeing
Summarising
To give control to the next participant, you can say .....
I think that covers the first item.
Right, Mr. Don, over to you.
Okay, let's start with...
That's the way I feel.
