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WorksheetsSystems of filing
Total questions: 20
Worksheet time: 12mins
Which is not an advantage of centralised filing
Specialization is possible
Secure
Requires full time staff
Easy to make cross referencing
What are the characteristics of filing
Accessibility
Loyal
Boring
Simple
What method of filing is thisv
(a)
What type of filing is this
(a)
What is an index card
(a)
What is not a disadvantage of chronological filing
Not suitable for large organisation
Less expensive
Difficult to use when dates are unknown
Difficult to make cross referencing
In numerical filing, what does the primary number represent?
The drawer or shelf number
The medical facility
The subsection
The folder number
In numerical filing, what does the tertiary number represent?
The medical facility
The folder number
The subsection
The drawer or shelf number
In a cross-reference, what does the SEE reference indicate?
The location of the primary file
The location of the cross- reference file
All of the above
How are straight numerical medical records filed?
In consecutive order by file number
In alphabetical order by the patient´s last name
In descending order by file name
What is the purpose of a cross-reference?
It is a way to organize all employment references fro new office assistants
It directs filers to a specific medical record that may be filed under more than one name
It keeps an alphabetical listing of all patients´ names and contact information
In the numerical filing system, what is the alphabetical index of patient names and identification numbers?
Patient Registry
Master Patient Index
Cross-Reference
Numerical Patient Index
In middle digit filing, which file number would come after 16-20-55?
17-21-56
16-21-55
16-20-56
17-20-55
Within a medical record, how are most records stored?
Alphabetically
Numerically
Reverse-chronologically
Chronologically
In terminal digit filing, what is the tertiary number in 55-08-12?
08
12
55
In terminal digit filing, which file number would come after 26-01-39?
27-01-39
26-02-39
27-02-40
26-01-40
Which step in the filing procedure involves putting items in order alphabetically or numerically?
Storing
Sorting
Inspecting
Indexing
Coding
How would you index and code the name Peggy-Sue Jones?
Jones, Peggy Sue
Jones, Peggysue
Jones, Peggy (Sue)
Jones, Peggy-Sue
Why is a filing system important? Two options are required.
So files can be found easily
To keep files tidy
Schools have to have it
Good filing systems include_________. Please any three options.
Information that is up to date
Suitable area to hold the documents
Easy to retrieve documents
No files
