WorksheetsEffective Briefing Techniques
Total questions: 17
Worksheet time: 10mins
What should Presentations & Briefings contain?
Loads of complicated visuals
Introduction, Main Content, Conclusion
Whatever the boss wants in it
10 mins worth of material
What element of communication has the biggest impact in briefing and presentations?
The words themselves
The tone of the words
Body Language
Staring at someone until they blink
What should you do if your audience is switching off?
Persevere, you're getting paid anyway
Jump about to get their attention
Try something different or skip to another area
Give up, it's not your fault they don't care
Why is self-presentation (grooming) important in briefings and in the workplace?
The suit projects the power
You can say outrageous things while well dressed
It is a sign of professionalism and courtesy to your colleagues
Gives the audience something to "focus" on
What is the best form to have your notes in?
Handwritten on A4 sheets
Typed up neatly on presentation software notes section
On discreet cue cards
Taped to the table in front of you so they don't blow away
Why is it important to review and recheck your presentation or briefing points?
Prevents spelling and grammar errors
Double check the briefing flows smoothly and seamlessly
To ensure it answers the objectives set out at the start of the briefing
Eliminate all unnecessary visuals that complicate things
Core brief :
Its the written briefing details from the department head which will be passed on to every employee at every Team Briefing meeting.
True
False
Local brief:
Its a separate written brief prepared by each team leader, manager or supervisor, for his or her own team, containing local issues relevant to that team.
True
False
characteristics of an impactful briefer (presenter):
•Full of energy
• Uninterested presenter
• Enthusiastic presenter
• Clear and audible tone of voice
• Irrelevant and unimportant information
Purpose of a Briefing??
•Develop greater awareness and involvement at all levels
•Prevent rumour and 'the grapevine' from gaining credibility
Primarily to enable and improve downward, upward and lateral (sideways) communications
•Create a culture of open communication
Preparation for Briefing:
(a) (b)
• Relevant and important information
Impactful Briefing
• Blame game
Arguments in Briefing
• Team involvement
Engaging Briefing
• De motivating
low energy in Briefing
• Enthusiastic presenter
High Spirit Briefing
Rules for Briefers :
•Prepare - inform time, place, and prepare written brief and replies.
•Listen and understand - clarify where necessary - when others are talking.
•Blame the company for policy or decisions.
•Always ensure that feedback is acknowledged.
During the briefing you must:
Inspiring to find positive solutions,
Always try to find faults and give feedback to staff
full of positive energy
Give vague advise
Briefing Structure:
(a) (b) (c)
While Following Briefing Structure, use these points
•Explain the housekeeping rules
•Following one rhythm through out the session and follow agenda
•Do not get distracted
•Use the checklist
points to follow up during Post Briefing stage:
•Follow up (one to one, with the team, reminders, reports, commitment, check for support, training, participate in the sub sections briefing, etc.)
Take Disciplinary actions for those who came late
•Circulate minutes of the meeting
Ignore those who have asked you many questions during the briefing
