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Worksheetsyhiam
Total questions: 105
Worksheet time: 53mins
What does SMART goals stand for?
Specific, Measurable, Achievable, Realistic, Time
Specific, Manageable, Accessible, Realistic, Time
Significant, Measurable, Achievable, Robust, Time
Specific,Time, Measurable, Achievable, Realistic
What are the usual constraints when planning a project? (3 answers)
Time
Budget
Resources (software and hardware)
House style
Location
One type of constraint is considering the 'regulations' What does this include? (3 answers)
Data Protection Act
Copyright Act
Health and safety
Logical protection methods
Security - locking the computer room door
1 type of constraint is the security/risk management. What does this include? (2 answers)
Ensuring data cannot be deleted with use of Firewalls, encryption etc
Locking doors/windows to rooms that contain secure data
Providing milestones so that final product is given to the client on time
Ensuring that dependencies between tasks are identified
Planning tools include ..... (4 answers)
Gantt charts
Pert charts
Flow charts
Visualisation diagram
Milestones
A Gantt chart is ....
A visual method of showing the proposed timing of each task needed to complete a project
Uses circles, or rectangles, to represent tasks or milestones
A rough drawing or sketch of what the final product will look like
Is used to show the steps, decisions and outputs in a process, for example, how the discount on an order can be calculated.
A PERT chart ....
A visual method of showing the proposed timing of each task needed to complete a project
Uses circles, or rectangles, to represent tasks or milestones
A rough drawing or sketch of what the final product will look like
Is used to show the steps, decisions and outputs in a process, for example, how the discount on an order can be calculated.
Visualisation diagrams ....
A visual method of showing the proposed timing of each task needed to complete a project
Uses circles, or rectangles, to represent tasks or milestones
A rough drawing or sketch of what the final product will look like
Is used to show the steps, decisions and outputs in a process, for example, how the discount on an order can be calculated.
A flow chart ....
A visual method of showing the proposed timing of each task needed to complete a project
Uses circles, or rectangles, to represent tasks or milestones
A rough drawing or sketch of what the final product will look like
Is used to show the steps, decisions and outputs in a process, for example, how the discount on an order can be calculated.
What does dependency mean?
A task that cannot be started until a previous, specified task has been completed
Tasks which can be completed at the same time
An allocation of time provided in case something goes wrong
What does concurrent mean?
A task that cannot be started until a previous, specified task has been completed
Tasks which can be completed at the same time
An allocation of time provided in case something goes wrong
Contingency time - what is it?
Time in a project plan that has no tasks assigned. This is used if tasks are not completed on time to make sure the project still meets the final deadline
Time in a project when a task is expected to be started or completed
Time in a project when you can make changes to text but retaining the original text so that changes can be seen
Time in a project used to check to see whether the data being entered into a computer system is identical to the source from which it came
Components of a Gantt chart...(2 answers)
Date/days along the top
Tasks down the left side
Nodes/sub nodes
Time/duration lines
Components of a Pert chart...(2 answers)
Date/days along the top
Tasks down the left side
Nodes/sub nodes
Time/duration lines
Components of a flow chart... (2 answers)
Date/days along the top
Tasks down the left side
Start point / end point
Decisions
Images
Components of a mind map... (2 answers)
Keywords
Tasks down the left side
Start point / end point
Decisions
Images
What software can be used to product a Gantt chart?
Spreadsheet
Database
Desktop publishing software
Word processor
What software can be used to produce visualisation diagrams?
Spreadsheet
Database
Desktop publishing software
There are many different types of project management tools available. What are the advantages of using them? (2 answers)
Real - time changes can be made
Project plans can be shared electronically
A lot of them are free or cheap to use
All of them are easy to use
Quick to set up
There are many different types of project management tools available. What are the disadvantages of using them? (3 answers)
Real - time changes can be made
Project plans can be shared electronically
A lot of them are expensive to purchase
Some can be difficult to use
Some can be time consuming to set up
What does the term contingency mean?
Time in a project plan that has no tasks assigned. Used if tasks are not completed on time.
Shows what task is dependent on another, what task has to be completed before another can be completed
The things needed to complete the project, could include software and hardware
A given point in time when a task is expected to be started or completed
What does the term workflow mean?
Time in a project plan that has no tasks assigned. Used if tasks are not completed on time.
Shows what task is dependent on another, what task has to be completed before another can be completed and which tasks can be completed at the same time.
The things needed to complete the project, could include software and hardware
A given point in time when a task is expected to be started or completed
What does the term milestone mean?
Time in a project plan that has no tasks assigned. Used if tasks are not completed on time.
Shows what task is dependent on another, what task has to be completed before another can be completed and which tasks can be completed at the same time.
The things needed to complete the project, could include software and hardware
A given point in time when a task is expected to be started or completed
What does the term resource mean?
Time in a project plan that has no tasks assigned. Used if tasks are not completed on time.
Shows what task is dependent on another, what task has to be completed before another can be completed and which tasks can be completed at the same time.
The things needed to complete the project, could include software and hardware
A given point in time when a task is expected to be started or completed
Identify TWO tasks that are carried out during the planning phase
Define constraints
Create test plans
Produce user documentation
Test the final product
Identify the phase of the project life cycle in which user documentation is created
Initiation
Planning
Execution
Evaluation
What are 2 advantages of following a project life cycle
Provides a structured approach and allows everyone to see how project is progressing
There are defined inputs and outputs for each phase
It will mean that you will never run out of money or time
You won't have to return to a phase once it has been completed or you have moved on to the next phase
What are the implications to a project if the project life cycle is not followed?
You could go over budget
Product may not be issued to client on time
The final product may not meet the needs of the client
The final product will meet the needs of the client
Which phase/s interacts with the planning phase?
Initiation
Execution
Evaluation
Which phase/s interacts with the initiation phase?
Planning
Execution
Evaluation
Which phase/s interacts with the evaluation phase?
Planning
Execution
Initiation
Identify TWO user constraints
Timescale: how long the project should take, including the start and end dates
Budget: the amount of money that can be spent during the project to complete and install the product.
Deliverable product
A user guide showing how to use the product.
Identify one input into the evaluation stage
Deliverable product
Test plan
List of constraints
List of user requirements
A user guide is one type of user documentation which may be created during the evaluation stage. Identify two other types of user documentation
An installation guide, which could be used in the future if the product needs to be reinstalled.
Test plans showing the results of tests carried out both during creation and after the product had been completed
Security details which will show the built-in security and how to set up, for example, new users with access details
A gantt chart showing a list of tasks and when each will be completed within the time
You are working on a project and need to set milestones, in which phase of the project life cycle would this task be carried out?
Initiation
Planning
Execution
Evaluation
You are releasing a deliverable product to a client, in which phase of the project life cycle would this task be carried out?
Initiation
Planning
Execution
Evaluation
What is meant by interaction?
How the phases like together
The repeating of a phase
Identify 1 INPUT in the initiation phase
User requirements
Project plan
Phase review
Test results
Identify 2 OUTPUTS in the initiation phase
User requirements
Project plan
Phase review
Feasibility report
A client needs to have a deliverable product by the end of March. What type of constraint is this?
It's not a constraint
It's a time constraint
It's a resource constraint
It's a budget constraint
What are Smart Objectives?
Specific, Measurable, Achievable, Realistic, Time Efficient
Specialised, Measurable, Advantageous, Realistic, Time Memorial
Standardised, Measured, Achievable, Realistic, Timed
Specific, Modern, Anachronistic, Realistic, Time Efficient
The stages of the project life cycle are...
Initiation, Planning, Execution, Evaluation
Invitation, Planning, Elimination, Evaluation
Initiation, Preposition, Execution, Eradication
Initiation, Planning, Execution, Erosion
Initiation is when...
You receive instruction from your client (a brief) and you establish what it is that they want.
You get to work on building a product.
You examine the progress made so far and evaluate what to do next.
You create diagrams and mind maps of what it is the project will involve.
Planning is where...
You create diagrams and prototypes for what you are going to build, in addition to working out how much time the project will take.
You create the product and refine it as you go along.
You analyse how well the product has been made so far and then draw up a set of features that it must now include.
You reflect on the product once it has been completed and draw up a list of things it must also contain.
Execution is...
When you build a product.
When you create diagrams and time charts in order to plan out exactly how and when a project will be made.
When you analyse how well the project has gone so far, and decide what you could do to improve it.
When you look at other products similar to the one you are making, and decide which features you are going to include in yours.
Evaluation is...
Where you reflect on how well a project has gone, and what could be done to improve further.
Where you investigate other products, similar to the one you are going to make, and decide what features you could use in your own.
Where you plan exactly what to include in a product and how long the project will take.
Where you produce the actual product. Evaluation is just another word for getting on with it.
Success Criteria Is
A checklist of things a finished product must include and be able to do; so that it is an overall success.
A criteria to judge a rival product against, so that we do not make the same mistakes.
A criteria for success. It is something that must not be included in a product if we want it to be successful.
The steps taken to successfully completing a project e.g. Plan the product first, build the base, apply a coat of paint etc.
What is a GANTT chart.
A chart that shows each task that must be taken in order to complete a project. They are mapped against a timescale and coloured bars are put on the chart to show at which point each task will be completed.
A chart that shows each task that must be taken in order to complete a project. They are linked to one another in terms of what must be completed first in order for other tasks to be completed.
A chart that shows the whereabouts of the mighty GANTT, a creature once believed to be extinct.
A chart that shows how productive each stage of the product life cycle has been. These are useful for making sure the team is more efficient in the future.
What is a PERT chart.
A chart that shows each task that must be taken in order to complete a project. They are mapped against a timescale and coloured bars are put on the chart to show at which point each task will be completed.
A chart that shows each task that must be taken in order to complete a project. They are linked to one another in terms of what must be completed first in order for other tasks to be completed.
A chart that shows the whereabouts of the mighty PERT, a creature once believed to be extinct.
A chart that shows how productive each stage of the product life cycle has been. These are useful for making sure the team is more efficient in the future.
Why is it important to ask a client questions before starting work on a project?
The client might have not provided enough information about their requirements and further questions help you build a bigger picture about what is required.
The client might have given you the wrong information and you need to check with them in order to correct their mistakes.
The client will want you to demonstrate how well you understand their brief by asking clever questions to prove this.
The questions need to be asked to demonstrate legally that you have considered alternatives.
What are the four stages of the Project Life Cycle?
Initiation, Planning, Execution, Evaluation
Infiltration, Planning, Enactment, Evolution
Initiation, Execution, Preparation, Evolution
Planning, Doing, Review, Doing
What does Initiation mean?
Finding out what is required
Working out a timescale and preparing an idea for what to do
Actually getting on with it
Looking back at the work, identifying what went well and what could be improved.
What does planning mean?
Finding out what is required
Working out a timescale and preparing an idea for what to do
Actually getting on with it
Looking back at the work, identifying what went well and what could be improved.
What does execution mean?
Finding out what is required
Working out a timescale and preparing an idea for what to do
Actually getting on with it
Looking back at the work, identifying what went well and what could be improved.
What does evaluation mean?
Finding out what is required
Working out a timescale and preparing an idea for what to do
Actually getting on with it
Looking back at the work, identifying what went well and what could be improved.
What is the overall name given to the four stages of initiation, planning, execution and evaluation?
The project life cycle
The task management cycle
The task completion cycle
The project management sequence
Project goals are important to measure how well a project is progressing. Goals need to be
S-M-A-R-T
C-L-E-A-R
O-R-I-G-I-N-A-L
F-I-N-I-S-H-E-D
"I will complete this project by the end of June." This is an example of which S-M-A-R-T goal?
Specific
Measurable
Relevant
Time-bound
As part of the planning stage of the project life cycle, we look at tasks, milestones, resources and contingencies. Which of these is an example of a contingency?
We will need to use presentation software to create a slideshow.
We will need to design a slideshow including various items of data, including text and images.
We will complete the slideshow by the end of June.
We will need to take regular backups to use in case the original presentation file is corrupted.
There are various risks which need to be mitigated in case of private/personal data being used. To mitigate the risk of unauthorised access to private/personal data, we can...
Make multiple copies of the data
Restrict access through the use of password-protected files
Only have one copy of the data
Only use spreadsheets
An iterative review occurs
At the end of the project life cycle
At the end of every phase of the project life cycle
At the end of the first three phases of the project life cycle
At the end of the initation phase of the project life cycle only
A Gantt chart or other planning tool would be created at which stage of the project life cycle?
Initiation
Planning
Execution
Evaluation
User requirements would be noted down at which stage of the project life cycle?
Initiation
Planning
Execution
Evaluation
Which of these planning tools would NOT normally include a 'time' aspect or element?
Gantt chart
PERT chart
Mind map
Visualisation diagram
This is an example of a
Gantt chart
PERT chart
Visualisation diagram
Mind map
From this table of 'access rights' - which person has the least access rights?
Alex
Mark
Tina
Tom
Yes/no... or True/False data examples are known as
Boolean data types
Text data types
Limited choice data types
Object data types
One feature of spreadsheet software whch makes it suitable for storing data is
spreadsheet software can do calculations
spreadsheet software can layout data in rows and columns
spreadsheet software can include macros
spreadsheet software can be used to store slideshows
This is a picture of what kind of device?
Input device
Output device
Backing storage device
Spreadsheet
This is an example of which data validation check?
Presence check
Format check
Range check
Length check
Barcodes are scanned and read by
A built-in radio sensor scanning the barcode
A magnetic sensor being attracted or repelled depending on white (non-magnetic) or black (magnetic) vertical stripes
Light being reflected or not reflected depending on white and black stripes
A picture being taken of the barcode by the hand-held scanner
This image represents systems used by companies for
customer loyalty schemes
secondary research methods
questionnaires/surveys
sensors
For an organisation holding personal data - which one of the following does NOT apply?
Personal data should be held only for as long as is necessary
Personal data should be kept as it was when originally taken (with no updates)
Personal data should be kept secure, behind passwords and firewalls
Personal data should be deleted when no longer needed for use
Which one of the following would most likely make use of real-time data?
student yearly attendance figures
annual overall sales figures for a company
student photography website
traffic websites
The [Import Sheets] button, when clicked, will import some data. This is an example of use of a
formula
macro
data check
graphing task
What is a GANTT chart.
A chart that shows each task that must be taken in order to complete a project. They are mapped against a timescale and coloured bars are put on the chart to show at which point each task will be completed.
A chart that shows each task that must be taken in order to complete a project. They are linked to one another in terms of what must be completed first in order for other tasks to be completed.
A chart that shows the whereabouts of the mighty GANTT, a creature once believed to be extinct.
A chart that shows how productive each stage of the product life cycle has been. These are useful for making sure the team is more efficient in the future.
What is a PERT chart.
A chart that shows each task that must be taken in order to complete a project. They are mapped against a timescale and coloured bars are put on the chart to show at which point each task will be completed.
A chart that shows each task that must be taken in order to complete a project. They are linked to one another in terms of what must be completed first in order for other tasks to be completed.
A chart that shows the whereabouts of the mighty PERT, a creature once believed to be extinct.
A chart that shows how productive each stage of the product life cycle has been. These are useful for making sure the team is more efficient in the future.
Evaluation is...
Where you reflect on how well a project has gone, and what could be done to improve further.
Where you investigate other products, similar to the one you are going to make, and decide what features you could use in your own.
Where you plan exactly what to include in a product and how long the project will take.
Where you produce the actual product. Evaluation is just another word for getting on with it.
What does the term milestone mean?
Time in a project plan that has no tasks assigned. Used if tasks are not completed on time.
Shows what task is dependent on another, what task has to be completed before another can be completed and which tasks can be completed at the same time.
The things needed to complete the project, could include software and hardware
A given point in time when a task is expected to be started or completed
Identify TWO tasks that are carried out during the planning phase
Define constraints
Create test plans
Produce user documentation
Test the final product
Identify the phase of the project life cycle in which user documentation is created
Initiation
Planning
Execution
Evaluation
What are 2 advantages of following a project life cycle
Provides a structured approach and allows everyone to see how project is progressing
There are defined inputs and outputs for each phase
It will mean that you will never run out of money or time
You won't have to return to a phase once it has been completed or you have moved on to the next phase
Identify TWO user constraints
Timescale: how long the project should take, including the start and end dates
Budget: the amount of money that can be spent during the project to complete and install the product.
Deliverable product
A user guide showing how to use the product.
You are working on a project and need to set milestones, in which phase of the project life cycle would this task be carried out?
Initiation
Planning
Execution
Evaluation
You are releasing a deliverable product to a client, in which phase of the project life cycle would this task be carried out?
Initiation
Planning
Execution
Evaluation
A client needs to have a deliverable product by the end of March. What type of constraint is this?
It's not a constraint
It's a time constraint
It's a resource constraint
It's a budget constraint
Integrated documents are...
Documents that work together
People that work together
Working collaboratively
Documents within other documents
An example of an integrated document is...
Two people working on the same document at the same time
Two people working on the same document from different locations
Using Excel to create a graph in PowerPoint
Copy and pasting images from the internet into your work
Which of the following is an example of VoIP
Skype
TV
Presentation
What type of software allows the creation of Queries and Reports?
Desktop Publishing
Word Processing
Spreadsheet
Database
What type of software allows the use of Functions and Formulae?
Desktop Publishing
Word Processing
Spreadsheet
Database
What resources must be considered when distributing information (Tick all that apply).
Hardware
Software
Connectivity
Demographics
What does the image show?
An RFID tag
A barcode
A QR code
An NFC code
What type of data is this?
01825-764844
Number
Text
Alphanumeric
Raw
Which of these dates comply with this validation rule?
LIKE DD/MM/YY
11/06/2018
06/11/18
23/04/18
04/23/18
Which of these is NOT a Boolean?
Yes/No
1,0
TRUE FALSE
M,F,Other
Which of these is NOT an advantage of consumer panels?
They are easy to set up
It is possible to observe facial expressions
It is possible to target specific demographics
It is possible to ask follow up questions
Which of these is an example of a Loyalty Scheme?
Tesco Clubcard
Queensmead Student ID Card
National Trust Membership Card
Kidney Donor Card
What is data?
A formula for converting information.
Raw facts and figures before they have been processed.
Information in context.
Processed information.
What are the advantages of the use of sensors to collect information?
Once set up do not need human intervention.
Need for external power.
Information can be sent electronically.
Processing information can be quick.
Define Data
Information that has a structured approach
Everything electronic
Raw facts and figures
Meaning + Structure + Context
Which of these is the data type Real?
500
50/51
500.02
5%
Which of the following is a method of wearable technology?
RFID
Apple watch
Sensors
Tablet
What type of data is the following "1960"
Integer
Alphanumeric
Currency
Real
Big Data is...
A lot of data that needs analysing
Data so large that it cannot be analysed using conventional methods
So much data that it would be impossible to analyse
Lots of irrelevant data
