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WorksheetsQuiz 2 Electronic Record in Context
Total questions: 13
Worksheet time: 9mins
An (a) is a record that cannot be manipulated, transmitted, or processed by a computer.
Electronic record can be defined as any information that is recorded in a form that only __________________ can process.
machine
computer
people
scanner
____________ is the background information that helps explain the meaning of the document.
Substance
Structure
Context
Content
A record is only temporarily recorded on a medium.
True
False
Many organizations are creating electronic records using office automation tools such as
flash drive
photocopier machine
electronic email
printer
Which is the following is false
Data set is created, managed and used in the context of spreadsheet
Text-based documents are simple files created using word processing software, containing mainly words and often few or no image
Multi-dimensional documents are electronic records that can be displayed or printed in multiple formats.
Multimedia documents are made up of various elements like images, videos, audio, and text.
Which of the following is example of transactional record?
company policies, procedures, or manuals
employee records or project files.
old financial statements, meeting minutes, or archived documents.
receipts, invoices, or purchase orders.
(a) records serve as guides or resources for employees like company policies, procedures, or manuals.
The financial record cannot be trusted as a full and accurate representation of the transaction (reliability), and it cannot be relied upon for future financial decisions.
True
False
Answer this riddle:
I am found in the digital realm,
Stored in servers, I overwhelm.
I'm made of bytes, not paper or pen,
Yet I hold secrets, time and again.
What am I?
(a)
What type of electronic record is created directly in digital format without being converted from any other form?
Analog
Born digital
Traditional format
Which international standard provides guidance on how records should be managed to ensure authenticity, reliability, completeness, unalteredness, and usability?
The International Standard on Records Management, ISO 15489
The International Standard on Good Governance, ISO 37000
The International Standard on Auditing Information System, ISO 19011
The International Standard on Environmental Management Systems, ISO 14001
The following is the method to improve the security of business electronic records, except for one. Which one is it?
Encryption
access controls
secure storage methods
install CCTV
