WorksheetsPrinting Saving and Organizing Files
Total questions: 7
Worksheet time: 3hrs 19mins
What is a file name in the context of saving a document on a computer?
The type of file format like .docx or .pdf
The storage medium where the file is saved
The name assigned to a file when it is saved
The name of the software used to create the document
Which of the following is NOT a reason why electronic image formats are used for distributing documents?
They can be viewed in software that created the original document
They reduce the electricity consumed and environmental waste generated
They can serve as a backup reference if storage medium is lost or becomes corrupted
They provide proofreading capabilities better than viewing on the screen
What is the purpose of printing a document according to the text?
To edit the document
To distribute it in a form that can be read or viewed but typically not edited
To save it on a computer or mobile device
To organize files within a folder
How can you print multiple copies of a document in the software mentioned in the text?
Click the File tab and select 'Save As'
Increase the number in the Copies box in the Print gallery
Click the Back button in the upper-left corner of the Backstage view
Send the document to a portable storage medium
What should you do if you decide not to print the document at the time of being in the Print gallery?
Click the File tab and choose 'Save'
Increase the number in the Copies box
Click the Back button in the upper-left corner of the Backstage view to return to the document window
Send the document to a portable storage medium
What should you do if you need to verify that the selected printer will print a hard copy of the document?
Click the Printer Status button to display a list of available printer options and then click the desired printer to change the currently selected printer.
Click the Print button in the Print gallery to print the document on the currently selected printer.
Click the number of copies to change the currently selected printer.
Click the Print tab to open the Print gallery and then select the desired printer.
What action should you take to print the document on the currently selected printer?
Click the Print tab.
Click the number of copies.
Click the Print button in the Print gallery.
Click the Printer Status button.
If you want to print an electronic image of a document instead of a hard copy, which option should you select?
Microsoft XPS Document Writer to create an XPS file.
Print gallery to print a hard copy.
Printer Status button to change the printer.
Number of copies to create an electronic image.
What is another way to open the Print gallery in the software mentioned in the document?
Press CTRL+P
Press ALT+P
Press SHIFT+P
Press WIN+P
What is the purpose of organizing files and folders according to the document?
To make the computer run faster
To avoid misplacing a file and to help find a file quickly
To use less storage space on the computer
To improve the visual appeal of the desktop
According to the hierarchy shown in Figure 35, which of the following is NOT a folder contained within the CIS 101 folder?
Word
Excel
Internet Explorer
Access
What does the second level of the hierarchy in Figure 35 contain?
A single folder named CIS 101
Multiple folders, one for each Office app
The storage medium, such as a hard drive
Documents from other classes
What is a path in the context of file organization?
A sequence of folders that leads to a specific file or folder
A shortcut to a frequently used program
The background image of a desktop
A list of recently opened files
Which of the following is typically used to identify the storage device or root of a file hierarchy on a Windows computer?
A folder name
A drive letter and colon
A file extension
A network address
What is the first step to organize the folders for a class according to the document?
Create the Word folder in the folder identifying your class
Create the remaining folders for Office apps
Save a file in the Word folder
Identify the folder identifying your class
Which of the following characters cannot be used in a folder name in Windows?
Exclamation mark (!)
Asterisk (*)
Comma (,)
Parenthesis ()
What is the first step to create a class folder in the Documents folder according to the instructions?
Click the New folder button on the Quick Access Toolbar
Click the File Explorer button on the taskbar
Right-click on the Documents folder and select New
Double-click This PC in the navigation pane
Which of the following folder names is NOT allowed in Windows?
CIS_101
COM1
My-Folder
New_Folder
Why should you organize the files in a way that they are easy to find later?
To reduce the file size
To make it easier to share with others
To enhance the security of the files
To make it easier to find them later
What is the purpose of the address bar in a folder window?
It displays the locations you have visited.
It provides quick navigation options.
It refreshes the contents of the folder list.
It searches for dimmed words, folders, and elements.
What happens when you click the Refresh button in a folder window?
It takes you to different locations on the computer or mobile device.
It displays the locations you have visited.
It refreshes the contents of the folder list.
It searches for a list of files, folders, shortcuts, and elements.
What can you type in the Search box in a folder window?
The name of the folder you want to navigate to.
The locations you have visited.
The contents of the folder list.
A term to search for a list of files, folders, shortcuts, and elements containing that term.
What is the function of the Previous Locations arrow in a folder window?
It provides quick navigation options.
It displays the locations you have visited.
It refreshes the contents of the folder list.
It searches for a list of files, folders, shortcuts, and elements.
How can you create a new folder in the File Explorer window?
Press CTRL+SHIFT+N
Click the Refresh button
Type in the Search box
Use the Previous Locations arrow
What are the four tabs of the ribbon in Windows 10 used for?
To manage files and folders within the Office apps
To accomplish various tasks on the computer related to organizing and managing the contents of the open window
To provide quick access to the most frequently used Office apps
To navigate between different Office documents
What does the Quick Access area display by default?
All files and folders on the computer
Only the files created with Office apps
Links to Desktop, Downloads, Documents, and Pictures
The most recently opened Office documents
Why should you create a folder structure?
To make it easier to delete files
To organize your files and make them easier to find
To save files directly from the internet
To increase the speed of your computer
What is the first step in creating a folder within a folder in Windows 10?
Click the New Folder button on the Quick Access Toolbar
Double-click the icon or folder name for the CIS 101 folder (or the folder identifying your class)
Type Word in the text box as the new folder name
Press the ENTER key to rename the folder
Which key do you press to rename a new folder after creating it in Windows 10?
CTRL
SHIFT
ALT
ENTER
What should you type in the text box as the new folder name when creating the remaining folders in the CIS 101 class folder?
After creating a new folder in the CIS 101 class folder, what is the sequence of folder names to be created next?
Excel, Access, Outlook, Publisher, OneNote
Word, Excel, PowerPoint, Access
OneNote, Outlook, Publisher, Access
PowerPoint, Publisher, Outlook, Excel
Why would you collapse a folder after expanding it and viewing its contents?
To view the contents of another folder
To hide the folders it contains
To delete the folder
To create a new folder
What indicates that a folder is expanded in the navigation pane?
A red X next to the folder
A black arrow to the left of the folder
A green checkmark on the folder
A blue circle around the folder
What action should you take to display additional folders at the bottom of the navigation pane?
Double-click the top folder
Drag the scroll box down or click the scroll bar below the scroll box
Close and reopen the navigation pane
Click the 'New Folder' button
What is the purpose of the experiment described in step 2?
To rename the CIS 101 folder
To move the CIS 101 folder to a different location
To demonstrate how to scroll through folder contents in the navigation pane
To show how to compress files within the CIS 101 folder
What happens when you double-click the folder identifying your class (CIS 101, in this case)?
The folder is renamed.
The folder is deleted.
The folder is moved to a different location.
The folder collapses.
What is the purpose of the live preview feature when you point to the Word app button on the taskbar?
To display the contents of the document in full screen.
To show a preview of the open document(s) or the window title(s).
To close the open document(s).
To rename the open document(s).
If you are using a touch screen and point to the Word app button on the taskbar, what will happen?
The live preview feature will work as usual.
The computer will shut down.
The live preview feature will not work.
The Word app will be uninstalled.
What can you do by clicking the button or the live preview in the app button?
Close the application
Minimize the application window
Make the app associated with the app button the active window
Open a new document in the app
What should you do if the Save As gallery is not displayed in the Backstage view?
Click the Save button on the Quick Access Toolbar
Restart the application
Click the Save As tab to display the Save As gallery
Use the Browse button to find the Save As option
How do you return to the app window from the Backstage view?
Click the Close button on the top right corner
Press the Escape key on the keyboard
Click the Back button in the upper-left corner of the Backstage view
Select the Home tab on the Ribbon
What is the purpose of saving a file in the Word folder contained in your class folder (CIS 101, in this case)?
To ensure the file is shared with the class automatically
To keep the file open for further editing
To prevent the file from being deleted
To maintain all the work you have done and be able to reuse or share it with others later
What should you click on if your screen displays the Backstage view and you want to display options related to saving on your computer or mobile device?
Save As dialog box
This PC
OneDrive
File name box
What happens when you type a file name for the first time in the File name box in a Word document?
Word suggests a file name automatically.
The file is saved without a name.
The file is deleted.
Word prompts you to select a file type.
Which of the following characters is NOT allowed in a file name in Windows?
Exclamation mark (!)
Backslash (\)
Period (.)
Space ( )
When should you not press the ENTER key while typing the file name in the Save As dialog box?
After selecting the file type
Before typing the file name
After typing the file name
When the file name is suggested
What should you do if the Documents folder is not displayed in the navigation pane?
Close and reopen the navigation pane
Drag the scroll bar in the navigation pane until Documents appears
Double-click the navigation pane to refresh
Restart the computer
What is the next step if the Documents folder is not expanded in the navigation pane?
Double-click Documents to display its folders in the navigation pane
Right-click Documents and select 'Expand'
Select Documents and press the Enter key
Drag the Documents folder to the desktop
If your class folder (CIS 101, in this case) is not expanded, what should you do to select the folder and display its contents in the navigation pane?
Double-click the CIS 101 folder
Right-click the CIS 101 folder and choose 'Open'
Select the CIS 101 folder and click 'Show more options'
Drag the CIS 101 folder to the main window
How do you select the Word folder as the new save location in the navigation pane?
Double-click the Word folder
Right-click the Word folder and select 'Set as save location'
Click the Word folder in the navigation pane
Drag the Word folder to the 'Save As' dialog box
What should you click on to save a document in the selected folder with the entered file name according to Figure 51?
The Save As button in the Quick Access Toolbar
The Save button (Save As dialog box)
The Open button in the Backstage view
The Print button in the Microsoft Office menu
How can you confirm that a file has been saved properly?
By checking if the file name appears on the title bar
By looking for a confirmation email
By checking the file size in the document properties
By seeing if the document closes without prompting to save
Why is it recommended to save a document frequently?
To increase the file size
To prevent loss of data if the computer is turned off or loses electrical power
To change the file format
To create multiple versions of the same document
What is the process of finding a location on a storage device while saving a file called?
Uploading
Navigating in Dialog Boxes
Browsing the Internet
Accessing the Control Panel
What happens when you minimize a window before continuing with a task?
The window is closed and cannot be restored
The window is maximized to full screen
The window is minimized and can be verified by checking the file in the taskbar
The window's contents are deleted
What is the first step to minimize the Word window according to the document?
Double-click the Word folder in the file list
Click the Minimize button on the app's title bar
Click the File Explorer button on the taskbar
Right-click the title bar and select Minimize
Why should you make sure your file saved correctly before closing an app?
To ensure the app continues running in the background
To make the file available for quick access
To prevent the app from minimizing
To ensure that you can find it later
What happens when you click the File Explorer button on the taskbar when it is not active?
The Word window is minimized
The File Explorer window becomes the active window
The Word folder is selected
The Word window is restored
After viewing the contents of a folder, how do you restore the minimized Word window?
Click the Word button on the taskbar
Double-click the Word folder
Click the File Explorer button on the taskbar
Right-click the taskbar and select Restore
What does a selected app button on the taskbar indicate?
The app is not running
The app is running but not active
The app is running and is the active window
The app is minimized to the system tray
Which feature of Office allows you to save files on OneDrive for access on multiple computers or mobile devices?
USB Flash Drive
File Explorer
Office Online and Office 365
Taskbar integration
What is the purpose of the File tab in Microsoft Office apps?
To open the Save As dialog box
To display the Backstage view for each Office app
To sign in to your Microsoft account
To save the file on OneDrive
What should you click on to display the Save As gallery?
The File tab
The Save button
The OneDrive option in the left pane
The Save As tab in the Backstage view
If the Sign In button does not display, what is the likely reason?
The Save As dialog box is not open
You are already signed into your Microsoft account
You do not have a Microsoft account
The OneDrive option is not selected
What is the next step if you are not signed in to OneDrive and the Sign In button appears?
Click the Save As tab
Click the Sign In button and follow the instructions to sign in
Click the Save button to save the file on OneDrive
Click the File tab to open the Backstage view
Where do you click to save the file on OneDrive after signing in?
The Save As tab
The Save button in the Save As dialog box
The OneDrive option in the left pane of the Backstage view
The File tab
Why should you sign out of your Microsoft account when finished using a public or shared computer?
To install updates for Microsoft Office
To prevent others from accessing your online files and settings
To clear the browsing history
To improve the computer's performance
What is the first step to sign out of a Microsoft account from Word?
Click the Sign out link
Click the Account tab to display the Account gallery
Click the Back button in the upper-left corner of the Backstage view
Close the Word application
What should you do if the 'Can't remove Windows account' dialog box appears instead of the 'Remove Account' dialog box when signing out?
Restart the computer and try again
Click the OK button and skip the remaining steps
Contact Microsoft support for help
Uninstall and reinstall Microsoft Office
If you signed into Windows using your Microsoft account, what additional step must you take when signing out from Word?
You must also sign out from all Office apps
You must also sign out from Windows
You must delete your Microsoft account
You must change your Microsoft account password
After signing out of a Microsoft account in Word, what is the final step to return to the document?
Close the Word application
Click the Account tab again
Click the Back button in the upper-left corner of the Backstage view
Sign in to the Microsoft account again
What does screen resolution indicate in a computer system?
The physical size of the screen
The number of pixels on the screen
The color quality of the display
The refresh rate of the monitor
What happens when you increase the screen resolution?
The information on the screen increases in size.
The information on the screen decreases in size.
The screen can display fewer colors.
The screen becomes physically larger.
How is screen resolution usually stated?
As the width of the screen in inches
As the diagonal size of the screen
As the product of two numbers
As the number of colors the screen can display
What is the total number of distinct pixels in a 1366 x 768 screen resolution?
768,000 pixels
1,049,088 pixels
1,005,624 pixels
1,080,000 pixels
What may not be visible and may need to be accessed using the Dialog Box Launcher at a different resolution?
The entire ribbon
A button on the ribbon
The start menu
The taskbar
According to the text, what is a possible effect of changing screen resolution in Office apps and some Windows dialog boxes?
The Word ribbon appears at the bottom of the screen.
The command names are always visible regardless of screen resolution.
The groups and buttons within the groups may need to be accessed differently.
The number of commands available in the ribbon increases.
What is consistent across different screen resolutions according to Figure 58?
The content and layout of the groups
The number of commands in the Clipboard group
The size of the screen
The level of detail in the Styles group
What is the screen resolution used in the modules of the book as mentioned in the learning material?
1920 x 1080
1366 x 768
1280 x 1024
1600 x 900
What is the first step to change the screen resolution according to the learning material?
Right-click on the desktop and select 'Display settings'
Click the 'Advanced display settings' link
Click the Show desktop button, which is located at the far-right edge of the taskbar
Open the Settings app directly
What should you click on to access the 'Display settings' command from the shortcut menu?
The taskbar
The Start button
An empty area on the Windows desktop
The notification area
Where do you find the 'Advanced display settings' link after opening the Settings app window?
In the 'System' section
Under the 'Notifications & actions' tab
At the bottom of the 'Display' settings
Inside the 'Power & sleep' settings
Why might different computers display different commands in the shortcut menu?
Because of the screen resolution
Because of the computer's hardware and configuration
Because of the version of Windows
Because of the user's preferences
What action should you take to display the advanced display settings in Windows 10?
Right-click on the desktop and select 'Display settings'
Click 'Advanced display settings' in the Settings window
Go to Control Panel and select 'Appearance and Personalization'
Press 'Alt + Ctrl + Del' and select 'Task Manager'
What should you do if your computer does not support the 1366 x 768 resolution?
Contact technical support to install the necessary drivers
Select a resolution that is close to 1366 x 768
Restart the computer and try setting the resolution again
Upgrade your monitor to one that supports higher resolutions
Where can you find the 'Resolution box' to change your screen resolution in Windows 10?
In the 'Personalize' menu after right-clicking on the desktop
Within the 'Advanced display settings' window
Under the 'System' category in the Control Panel
Inside the 'Display' tab in the Task Manager
What is indicated by the blue box labeled '1' in Figure 62?
It shows the monitor that is currently being configured
It represents the selected color calibration profile
It indicates the number of connected monitors
It is a button to detect additional monitors
What should you click to apply a new screen resolution in Windows 10?
Keep changes button
Apply button
Close button
Revert button
What happens when you click the "Don't Save" button while exiting an Office app?
The app saves the changes and exits.
The app exits without saving changes.
The app does not exit and reopens the document.
The app saves the changes and opens a new document.
Which button do you click to keep the new screen resolution and close the Settings app window?
Apply button
Keep changes button
Close button
Revert button
What is the purpose of the "Keep changes" button in the screen resolution message (Figure 63)?
To discard any changes made to the screen resolution
To apply the new screen resolution temporarily
To revert to the previous screen resolution
To accept the new screen resolution
If no changes have been made to an open document since the last time it was saved, what happens when you exit an Office app?
The app asks to save the document again.
The app automatically saves the document.
The app closes without displaying a dialog box.
The app prevents closing until changes are saved.
What should you do to close the document and exit Word if a Microsoft Word dialog box does not appear prompting you to save changes?
Click the Save button and then the Close button.
Click the Close button only.
Use ALT+F4 to close the document and exit Word.
Right-click the app button on the taskbar and select 'Close all windows'.
What is an alternative method to close all open documents and exit the Office app more efficiently?
Click the Close button for each open document.
Click the Save button for each document and then exit.
Right-click the app button on the taskbar and then click 'Close all windows' or press ALT+F4.
Use the 'Save As' feature for each document and then exit.
Why is it often a good practice to back up your files to OneDrive?
To make them easily accessible on another computer or mobile device.
To ensure they are available in case something happens to your original copies.
To save space on your local device.
To increase the speed of your computer.
What is the first step to copy a folder to OneDrive according to the instructions?
Click the OneDrive button in the navigation pane.
Click the File Explorer button on the taskbar.
Select the folder you want to copy and drag it to OneDrive.
Right-click the folder and choose 'Copy to OneDrive'.
What should you click on after selecting the CIS 101 folder in the file list to copy it to OneDrive?
The 'Copy' button in the Home tab.
The 'Move to' button in the Home tab.
The 'Share' button in the Home tab.
The 'Send to' button in the Home tab.
What is the shortcut for saving a file?
Ctrl+ S
Ctrl+ P
Ctrl+ W
Ctrl+C
When you select File - New, you are able to view
Backstage View
Templates
Read Mode
Layout Mode
The ending of a file that helps identify the type of file in operating systems
upgrade
file extension
help file
source code
Making changes on a document means to
save
open
edit
file
Excel file is saved as a ____________
Document
workbook
worksheets
Presentation
When you move files within a site, you should always move them ____.
on your desktop
in the Files panel
in Adobe Bridge
on the testing server
