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WorksheetsPMI SH - Plan and Manage Procurement
Total questions: 18
Worksheet time: 10mins
A project manager is managing a project whose sponsor has asked why some of the components of the project were developed in-house. Where can this information be found?
In the Procurement Management Plan, under build vs. buy decisions
In the Project Charter, under the assumptions and constraints section
In the Technical Architecture Document, under solution boundaries
In the Solution Architecture Document, under project purpose and justification
A project manager is leading a project with a scope partially delivered by a vendor. The vendor's processes and tools differ from the project team's, which may pose a risk.
How should the project manager mitigate this risk?
Coach the internal project team to use the vendor's processes and tools.
Train the vendor to use the same processes and tools as the internal team.
Develop a strategy to align the internal and vendor processes and tools.
Recommend engaging a new vendor that uses the internal processes and tools.
A project is in the testing phase, and the quality control team informs the project manager that the quality of the deliverables from one vendor is poor. Their investigation found that the staff assigned does not have the required certifications.
How did this issue arise?
The vendors' proposal did not include the list of people assigned to the project.
The project sponsor did not mandate three references from previous customers.
The Procurement Management Plan did not include the certifications required
The quality control team had too high of standards and tested too thoroughly
A project has begun to develop a new software application that will be used by the company's sales team. The project is expected to take six months to complete and has a budget of $100,000. The project manager has identified software development tools, hardware, and training to be procured.
What is the most important thing for the project manager to do while developing the procurement plan?
Ensure that all resources will be procured within budget.
Ensure that the project is on schedule with no delays.
Ensure that all procured resources are of great quality.
Ensure that all resources will be procured on schedule.
A project manager is leading a project where a vendor is engaged in a fixed price contract. Even though the project requirements and timelines have been clearly defined and shared with the vendor, the project sponsor is worried about cost overrun.
How should the project manager respond to the sponsor?
Inform the project sponsor that the risk of cost overrun is transferred to the vendor.
Discuss this issue in the next team meeting and ask team members for feedback.
Ask the project sponsor to provide contingency funding to mitigate the risk.
Issue a request for proposal (RFP) to identify potential vendors if the issue materializes.
A project manager oversees a complex project in which a vendor is responsible for delivering several essential components. The project manager and the vendor team are located in different time zones, and this time zone difference has become a significant challenge, leading to productivity issues within the project. Team members from both sides often struggle to coordinate meetings, share updates, and communicate effectively due to the time zone disparities.
What should the project manager do to solve this issue?
Closely monitor the project schedule and take action if milestones are missed.
Ask both teams to change their working hours to a common time zone.
Find a common space and relocate the vendor team with the project team.
Terminate the engagement and find a new vendor in the local time zone.
A project manager is managing a project with a very aggressive delivery schedule and a firm completion date. The project requires expensive and fragile components that are prone to rework and rejections. The project manager is developing the vendor selection criteria.
What should be the strategy for vendor selection?
Lowest price regardless of the vendor's warehouse location.
Acceptable price if the vendor is closer to the project site.
Project sponsor's recommendation based on past experience.
Team members' recommendations based on past experience.
The supplier of a tool for a manufacturing project informs the project manager that delivery of the tool will be late. The project manager orders the tool from another supplier.
After the tool from the second supplier arrives, the original supplier delivers the tool and submits an invoice according to the procurement agreement.
What should the project manager do next?
Return the tool to the original supplier and refuse to pay the invoice because delivery was late.
Keep the extra tool as a spare, pay the invoice from the contingency reserve, and update the lessons learned log.
Consult the original supplier's procurement agreement to apply late delivery terms, and inform legal counsel of the issue.
Compare the quality of both tools, select the tool that gives the best value, and return the other tool.
Question
A project manager is leading a project with an aggressive timeline that requires fast time to market because a competitor is working on a similar product. The project team cannot meet the go live date, and there are no other internal resources that can assist with the project.
How should the project manager mitigate this risk?
Look for external resources who can assist in meeting the required go live date.
Ask the team to remove the obstacles preventing them from meeting the go live date.
Ask the project sponsor to set a new go live date based on available resources.
Ask the team to focus only on the critical features and meet the go live date.
A project manager is on a project in a highly regulated environment with a very formal governance process. The project manager is developing the resource plan and identified that the project needs to engage many vendors.
Which strategies should the project manager use to reduce the procurement cycle?
(Choose 3).
Vendors that you used in past projects
Integrated teams from various departments
Vendors recommended by management
Regulated vendor list
Focused expediting efforts
A project manager is on a project that has a significant dependence on market changes.
The PMO recommended to use an agile approach and the project manager scheduled reference checks to select the implementation partner.
To be successful, agile needs a high level of trust between the client and vendor.
Which of the following aspects should the project manager look for to build trust that the vendor can deliver? (Choose 2).
A.Processes and tools - to ensure that the vendor used an efficient and repeatable delivery approach
B.Technical excellence - to ensure that the deliverables were completed as soon as possible and of a high quality
Perseverance - to ensure that the vendor overcome the challenges inherent to frequent scope change
Planning skills - to ensure that the vendor met the costs and milestones agreed in the contract
A project manager is managing a project involving a few vendors. The project sponsor asks how the project will acquire goods and external services.
Where should this information be documented?
In the Procurement Management Plan
In the Master Service Agreement
In the Bill of Materials Contract
In the Service Level Agreement
A project manager is on a project with high technical complexity. The project manager is developing the resource plan based on the learnings from a pilot rollout and decides to apply the resource profile used during the pilot to the complex technical project.
Which of the following criteria should the project manager use to apply the resource profiles to meet the project needs for the full roll-out? (Choose 3).
Project complexity
Business domain
Organization size
Project duration
Team size
A project manager is on a project in collaboration with a vendor. The vendor responded to all the Request for Proposal (RFP) criteria and the project manager is working on the Statement of Work (SOW). The project sponsor wants to reduce the project cost and asked the project manager to recommend options for the reduction of external cost.
Which option has the best chance of success?
Develop two project plans and delegate the delivery responsibility to the most senior external resource
Develop a single project plan, taking full responsibility for the delivery
Develop two project plans, and delegate the delivery responsibility to the most senior internal resource
Develop a single project plan, and share responsibility for the delivery
The construction of a building is well-defined through plans and written specifications. The service is to be delivered in two years in a high-inflation environment. What contract type should the project manager use?
Cost plus incentive fee (CPIF) contract
Firm fixed price (FFP) contract
Fixed price with economic price adjustment (FPEPA) contract
Time and materials (T&M) contract
A project manager for a large government organization decides to save money by changing the local implementation partner, and is considering using offshore resources instead.
What are the main risks associated with using offshore resources? (Choose 3).
Offshore resources may need more supervision due to time and cultural differences
Offshore resources may not have the same business domain knowledge as the previous vendor
Offshore resources may need more effort in planning and managing project budgets
Offshore resources may need longer onboarding due to geopolitical differences
Offshore resources may need detailed documentation due to time and cultural differences
A project manager is assigned to a very complex and technical project. The project manager is currently working on the resources plan, and intends to recommend to the project sponsor that external resources should be used instead.
What risks can be mitigated using one or more vendors to deliver components of the project? (Choose 3).
Financial
Schedule
Technical
Political
Scope
A project manager is leading a project that entails transitioning to agile. The project will pilot the agile delivery modeled around using four resources from a vendor, working alongside two internal resources with no agile experience. The project manager needs to act as a coach for the project team and help them understand the differences between the functioning of a traditional project team and an agile team.
What is the most important thing the project manager needs to do to establish agile team behavior?
Focus on the produced result of the team.
Build trust within the team.
Encourage collaboration among the team.
Hold each team member accountable.
