WorksheetsIT Project Management - IT Project Planning
Total questions: 10
Worksheet time: 3mins
What is the ultimate purpose of a Project Charter?
To make sure the correct stakeholders are identified
To get project sponsor's approval to start the project
To lock down the effort committed
Ensure that the project objectives are correct.
Project A requires Finance as system owner & Logistics to provide the requirements before IT AS can draft the functional specifications for the Development Team to develop the outlet application. Who should NOT be the stakeholders
CFO
GCEO
SCOO
SALES HEAD
Why we need Project Management Plan?
To guide the project team in planning the project
To ensure we have proper document in case of Internal audit
Project manager can refer to it while executing the project
Project members can refer to it while executing the project
Select the correct statement/s about WBS
WBS node defines the deliverable, not the task itself
We define WBS before the schedule to ensure completeness of tasks
To determine the effort in WBS dictionary, we have to consider worse case, best case and likely case effort with more weightage given to likely case.
The dependencies of tasks should only be defined after WBS
Jenny is being assigned as a PM for project A. To speed things up, she uses for existing project artifacts, include phase 1 project management plan template. Is Jenny doing the right thing?
Yes, it helps her speed up the work but she needs to make changes where applicable
Yes, it helps her speed up the work but she should NOT amend it as it was previously approved.
No. A responsible PM should always draft their own documents based on their own style and project requirements.
No. Template cannot be used as a reference it is just a sample.
Towards the end of phase 1 closure, PM discovers that she missed out involving SCOO in providing the requirements on outlet go-live dates. What is the earliest thing that should be done during PLANNING to avoid this?
Have requirement workshop with SCOO during planning
Involve SCOO in kick-off meeting
Ensure SCOO is in the project charter
Ensure all stakeholders are considered in Requirement Stakeholder Matrix
User is not able to sign-off the requirement specifications by the committed date even it was sent to her on the date mutually agreed on. All team members. including user, have a copy of schedule and have reserved time to do their respective tasks. What could be the most likely cause?
The dates were not properly communicated to users
User is on annual leave
Requirement specification is written like Functional specifications
PM is on leave and not available to remind the user.
Why WBS is important?
Help to build a more comprehensive and accurate schedule baseline
To avoid questioning by Project Sponsor
To comply with Project Management Plan
It is an important tool to gather a comprehensive set of requirements and target dates
WBS has been created and schedule baseline developed. During execution phase, certain tasks are defined to take a week or more and involved more than 1 person from different teams. When it comes to monitoring and control, PM has problems identifying the person accountable for delay of these tasks. What is wrong with the WBS?
WBS is defined at too high level.
The dependencies in WBS are not considered
The WBS is not approved by the project sponsor
There is nothing wrong with the WBS. The PM should investigate the delay and put in place better controls to prevent further delay.
Management feedback that some sensitive information discussed in the project are summarized in project summary from PM's email. What could be the problems?
There is no communication plan in PMP
Communication plan in PMP does not mention that sensitive info must not be communicated
Project Manager did not follow the communication protocols in the PMP
PM should include this information in her email since she thinks it is important for all to know even though the PMP forbids it. This is an example of exercising adaptability and flexibility.
