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WorksheetsInformation Organization Quiz
Total questions: 20
Worksheet time: 10mins
Why is it important to organise information in a specific format?
To make it more complicated
To avoid using electronic storage
To ensure it is meaningful and useful
To reduce file size
What is the first question you should ask when organising information?
How long is the document?
Who will use this information?
Can it be printed easily?
Is it expensive to store?
What type of information use is concerned with making sense of data?
Dissemination
Filing
Analysis
Distribution
Which of the following is a risk of using unreliable data?
It takes longer to print
Staff may receive higher pay
Business decisions may be inaccurate
Emails may not be delivered
What does ".gov" in a web address typically indicate?
Private company
Entertainment platform
Government source
Online shopping site
Why are blogs not recommended for formal research?
They are too long
They often lack facts
They are only in video format
They are owned by government
What does “objectivity” in information mean?
Written by a known author
Presented fairly without bias
Updated regularly
Easy to print
Which of the following sources usually contains peer-reviewed references?
Blogs
Online forums
Online magazines or journals
Social media posts
Why is it important to know when information is needed?
To schedule meetings
To help plan the search effectively
To ensure printing is on time
To limit costs
Which of the following is an efficient method of data collection?
Daydreaming
Watching movies
Surveys and interviews
Avoiding tasks
What should you do to collate information effectively?
Mix all data randomly
Use unrelated headings
Group and categorise the information
Avoid using software
What type of information can usually be found on an organisation’s intranet?
International news
Staff hobbies
Company policies and sales data
Competitor secrets
Which of the following is NOT a method of collecting information?
Audits
Interviews
Emails from friends
Existing data sources
What does ERP stand for?
Easy Retail Planning
Enterprise Resource Planning
Electronic Retail Protocol
Enterprise Reporting Platform
Which ERP component helps with tracking stock levels?
Store operations
Inventory management
Customer management
Vendor management
What is one benefit of using communication software in business?
Makes files heavier
Keeps employees apart
Improves collaboration
Slows down operations
What does a Portable Data Terminal (PDT) do?
Downloads videos
Plays music in retail
Accesses databases wirelessly
Makes phone calls
What should you be familiar with to access records quickly?
Social media channels
Filing systems
Product advertisements
Office furniture
Why is storing information safely important?
So others can’t borrow it
To make it hard to find
To protect data and maintain access
To use more office space
What type of filing system stores records across departments?
Centralised system
Public database
Decentralised system
Alphabetical phone book
