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Managing Office Procedures: Documents and Scheduling

Total questions: 51

Worksheet time: 2hrs 17mins

Name
Class
Date
1.

List procedures to maintain a healthcare provider’s schedule.

4 lines
2.

Demonstrate procedures to schedule patient appointments.

4 lines
3.

Identify procedures to register patients.

4 lines
4.

Identify the parts of a patient chart.

4 lines
5.

State rules to maintain patient confidentiality according to HIPAA regulations.

4 lines
6.

What does Demographics and Administrative Information include in a patient chart?

4 lines
7.

According to the Security Rule, what are the three types of safeguards required to protect electronic Protected Health Information (ePHI)?

4 lines
8.

Identify procedures to sort and process mail.

8.

Which step should be performed during Centralized Collection and Security Screening?

a)

Deliver all mail and packages to a centralized location and perform an initial security screening on incoming items for suspicious characteristics

b)

Open all envelopes immediately to check contents before routing

c)

Discard envelopes without a return address to protect privacy

d)

Stamp only priority mail with date and time of receipt

9.

In a medical office emergency, who is responsible for calling 911/EMS and staying on the line while providing necessary information?

a)

Team Leader

b)

Assistant/Scribe

c)

Communicator

d)

Runner/Guide

10.

According to the RACE protocol for a fire, what does the letter R stand for?

a)

Rescue

b)

Report

c)

Return

d)

Reset

11.

Before the patient arrives, which task is part of Linen Management for preparing treatment rooms and exam tables?

a)

Wipe down all surfaces with an approved disinfectant

b)

Change the exam table paper or linens between every patient

c)

Confirm that the examination lamp is working

d)

Throw away all soiled materials in the biohazard container

12.

According to the procedures for cleaning non-critical patient care equipment, what is the minimum recommended frequency for cleaning and disinfecting items such as stethoscopes and blood pressure cuffs?

a)

At least daily

b)

Twice weekly

c)

Only when visibly soiled

d)

Monthly during inventory

13.

Determine maintenance requirements for supplies and equipment.

4 lines
14.

Identify procedures to maintain, stock, and inventory of supplies and equipment.

4 lines
15.

Identify unsafe conditions.

4 lines
16.

Coordinate meetings, events, and activities.

4 lines
17.

Select effective time management techniques.

4 lines
18.

Identify resources needed to complete a job assignment.

4 lines
19.

Define medical root words.

4 lines
20.

Define what specific suffixes mean in a medical terminology context.

4 lines
21.

Define what specific prefixes mean in a medical terminology context.

4 lines
22.

Define common medical abbreviations.

4 lines
23.

Communicate information using medical terms.

4 lines
24.

Differentiate between various medical specialties: Internal Medicine vs. Family Medicine.

4 lines
25.

Neurology vs. Psychiatry: Identify the primary focus, key organ system (if applicable), and common conditions treated for each specialty.

4 lines
26.

Use anatomical terminology to describe body parts and functions using the cornea as an example.

4 lines
27.

State healthcare facility policies and procedures.

4 lines
28.

Identify national, state and local standards for workplace safety in healthcare.

4 lines
29.

Determine laws governing healthcare professionals: Identify and state the purpose of HIPAA and EMTALA.

4 lines
30.

Explain laws and standards associated with employment and labor.

4 lines
31.

Explain the purpose of Material Data Safety Sheets (MSDS) used in a healthcare setting.

4 lines
32.

Explain laws associated with harassment.

4 lines
33.

Determine licensure and certification needed by healthcare professionals.

4 lines
34.

Identify standards of the Health Insurance Portability and Accountability Act (HIPAA).

4 lines
35.

Maintain patient confidentiality.

4 lines
36.

Identify threats to patient confidentiality.

4 lines
37.

Define expressed, implied and informed consent.

4 lines
38.

Identify practices and behaviors that result in malpractice, liability, and/or negligence.

4 lines
39.

Identify ethical issues related to healthcare.

4 lines
40.

Describe the various forms of communication common to healthcare.

4 lines
41.

Discuss the role of letters, memos, and reports in the healthcare business.

4 lines
42.

Manage telephone communications and use appropriate techniques to gather and record information.

4 lines
43.

Describe and analyze the impact of cultural diversity on the communication process.

4 lines
44.

Employ appropriate communication strategies for dealing with dissatisfied customers (e.g., face-to-face discussions, electronic correspondence and writing).

4 lines
45.

Identify techniques to respond to the emotional needs of patients and families (e.g., supportive listening).

4 lines
46.

Assist practitioner in management of communication activities.

4 lines
47.

Identify appropriate responses to difficult patient behavior.

4 lines
48.

List purposeful activities for cognitive skills.

4 lines
49.

Analyze the need for effective communication with members of interdisciplinary teams.

4 lines
50.

Managing Financial Functions: Identify procedures for payment on accounts; complete a balance sheet; bill patients; process past-due accounts; make a bank deposit; open a new patient account; reconcile a bank statement; process an accounts payable invoice; maintain a petty cash fund; identify common financial forms used in healthcare.

50.

According to the passage, which task is included in Managing Financial Functions?

a)

Prepare a surgical instrument tray

b)

Identify procedures for payment on accounts

c)

Calibrate radiology equipment

d)

Administer vaccinations

51.

Technology: Define basic computer terminology; identify software and its common applications to the healthcare industry; explain the purpose, operation, and care of hardware components; identify tools, diagnostic procedures and troubleshooting techniques for components and operating systems for personal computers, laptops and portable devices; apply basic commands and navigate the operating systems; input data and commands using peripherals (e.g., keyboard, touchscreen, scanner, and voice recognition); identify key words used to search and navigate the internet using a search engine; identify the different parts of a browser window (pull-down menus, toolbar, address box, status bar, close button, maximize and minimize buttons and title bar); analyze emerging technologies used by the healthcare industry; identify tools and diagnostic procedures to troubleshoot printers and scanners; identify and use appropriate resources to obtain assistance (e.g., help menu, manuals, websites).

51.

Based on the technology passage, which action involves peripherals?

a)

Identify the phases of the record life cycle

b)

Input data and commands using a keyboard or scanner

c)

List procedures to record and report vital signs

d)

Interpret readings on various metering devices